Personal Assistant / Admin Co-ordinator

VACANCY: PERSONAL ASSISTANT / ADMIN COORDINATOR

Experience: Must have at least 5 years experience with multiple directors.

Essential Skills:

• Minute taking
• Travel bookings
• Credit cards reconciliation
• Event organisation
• Meeting hosting

Key Responsibilities and Tasks:

• Implement the Company policy
• Ensure daily rates are adhered to
• Manage queries
• Save cost without compromise on employee safety
• Book training accommodation events
• Assist with event co-ordination
• Training at Head Office organisation
• Assist all departments with letters, reports, documents & correspondence
• Update supplier BBBEE certificates & maintain database
• Complete vendor applications
• Obtain submission documentation
• Manage photocopier stats, toners, etc.

Office Supplies Management:

• Ensure tea, coffee, milk, etc. are stocked
• Manage cleaning supplies
• Oversee toilet necessities

Language Requirements: English/Afrikaans required - Bilingual

Additional Requirements:

• Own transport is a must as may need to collect/drop off tenders occasionally.
• The person needs to be organised, able to plan, and adapt to changes.
• Must be professional but have an open mind as the setting is construction and a very male-dominated environment.
• Must be well presented and professional.