Personal Assistant

An exciting opportunity has arisen for a Personal Assistant to join a reputable, established Law firm.

This role is ideal for an individual who is highly detail-oriented and organised, with a keen eye for ensuring everything runs smoothly in a fast-paced professional environment.

Key Responsibilities:

1. Client RFP Submissions and Tender Requests: Manage and coordinate submissions for client RFPs and tender requests with accuracy and attention to detail.
2. General Administration: Assist with general administrative tasks as required, ensuring the efficient running of the office.
3. Policy Document Drafting: Assist in drafting and compiling important policy documents.
4. Social Committee Support: Help arrange and coordinate functions and events for the Call Centre Social Committee.
5. Time Management: Provide timely reminders of meetings, deadlines, and other crucial events to keep the executive on track.
6. Executive Follow-ups: Ensure that tasks and responsibilities assigned to the executive are progressing and completed within the required timelines.
7. Travel Coordination: Organise travel logistics, including flight bookings, hotel accommodations, and transportation, ensuring all travel requirements (insurance, documentation, etc.) are met.
8. Itinerary Management: Prepare comprehensive itineraries for the executive, ensuring all necessary information is readily available.
9. Event / Functions Coordination: Manage event logistics, including venue selection, catering, décor, and guest lists, and oversee the execution of events to ensure everything runs smoothly.
10. Marketing and Presentations: Create engaging presentations, marketing materials, and reports using Canva for corporate communication.
11. Finance Support: Collect receipts and supporting documents for claims submission, liaise with the finance department, and track the approval process.
12. Maintenance Coordination: Manage maintenance requests and ensure competitive pricing and service delivery for general orders, quotations, and ongoing maintenance work.

Requirements:

1. Tertiary qualification preferred.
2. Highly detail-oriented with exceptional organisational skills.
3. Ability to work independently, managing multiple tasks and priorities.
4. Strong communication and interpersonal skills.
5. Proficiency in Canva or similar design software.
6. Strong problem-solving and time-management abilities.