Personal Assistant

A market leader in the meat processing industry is seeking a strong Executive Personal Assistant to provide high-level administrative support to the CEO.

POSITION INFO :

Minimum requirements for the role :

• Must have a tertiary qualification in Business Administration, Management, or related field
• Minimum 10 years’ experience reporting into and serving the main Director in the business e.g. the MD or CEO is essential
• Knowledge of the food manufacturing industry in South Africa is preferred
• Must have proven experience working as an executive assistant or professional assistant in a fast-paced environment
• Strong organizational and communication skills, along with a proactive approach to problem-solving and the ability to work in a fast-paced environment is advantageous
• Must be detail-oriented with a high level of accuracy and be able to maintain confidentiality
• Proficiency in Microsoft Office Suite and other office productivity tools is essential
• Must be proficient in English (read, write, and speak)

The successful candidate will be responsible for :

• Providing administrative support to the Chief Executive Officer, including managing calendars, scheduling meetings, and handling correspondence.
• Analysing sales trends and reporting on figures.
• Preparing and organizing materials for meetings, presentations, board meetings, and other ad hoc events.
• Coordinating travel arrangements, including booking flights, hotels, and transportation.
• Conducting research and compiling data for reports, presentations, and projects.
• Assisting in tracking and managing budgets, expenses, and invoices.
• Managing fleet, usage, and petrol cards.
• Maintaining and updating contact lists, databases, and files.
• Coordinating and overseeing special projects and events as assigned by the Chief Operating Manager.
• Liaising with internal and external stakeholders, including senior management, clients, and service providers.
• Handling confidential and sensitive information with discretion and professionalism.
• Administering company cellphones.
• Managing the day-to-day activities of the office team (driver / store man and general worker), including leave, discipline, etc.
• Managing the maintenance of the office, building, and garden.
• Performing other duties as assigned by the Chief Executive Officer.

Please note that subsequent to the screening and shortlisting process, all further communication will be entered into, only with the shortlisted candidates