PERSONAL AND OPERATIONAL ASSISTANT - PRETORIA

Qualifications, Skills and Required Competencies to meet the Job Outcomes:

• Grade 12
• Appropriate Payroll Qualification
• Valid Unendorsed Code EB Drivers License (previously Code 08)
• MS Office (especially Outlook, Word & Excel)
• 2 years in a junior payroll & HR position
• Knowledge of SAGE People 300 and ESS
• Ability to analyze and interpret data
• Good writing, documenting and communication skills
• Organized and detail oriented
• High level of accuracy and confidentiality
• Professional attitude and appearance
• Possesses good judgment / problem-solving
• Team player
• Interpersonal relationship skills
• Planning and follow-through of daily activities
• Self-management ability to work without supervision
• Must be able to work under pressure
• Driver of a light motor vehicle
• Working conditions are normal for an office environment
• Work requires extensive work using a computer

SAGE People 300 System Responsibilities:

• Responsible for preparation and processing of the monthly payroll input for all Plaza Staff on SAGE 300 People payroll system (this includes the approval of ESS leave, terminations, personal details changes, Acting M2 documents, etc.)
• Responsible for preparation and processing of the monthly contracts on the SAGE 300 People payroll system
• Review and ensure accuracy of all supporting documents
• Approval of ESS Leave applications and ensuring that the supporting documents are valid and accurate
• Ensure all payroll and HR deadlines are met for salaries to be paid on time, i.e., Contracts, Payroll Input (Email and sheet), etc.
• Responsible for preparation and processing of the probation documents

IR Obligations:

• Ensure that all disciplinary actions are captured and updated on the HR filing system.
• Assist the IR Manager with adhoc related duties from time to time

HR Related Functions:

• Update and maintain personnel files
• Assist with any adhoc related duties from time to time within the HR Department

Obligations to Employer:

• Ensure personal documents of all employees are correctly filed (electronically)
• Comply with all Company policies and procedures relevant to salaries and procurement
• Ensure that the salary administration takes place in such a manner that a healthy and trustworthy relationship will exist between the Company and its employees
• Monthly reporting to superiors, or as needed

Obligations to Operational Department:

• Monthly receiving of Manpower reports and all applicable admin relating to Leave
• Timeously informing management and employees of applicable leave queries should the information not be correct
• Follow up and ensure that documentation is received and updated as required (this includes but is not limited to leave, payroll input and filing documentation)

Audit Obligations:

• Ensure that all documents are in accordance with the company policies and procedures

Customer Service Obligations:

• Confidentiality and security of personal information
• Confirmation of employment
• UIF form administration
• Performance Management

Assist with the performance management process:

• Uploading of performance contracts
• Submission of reports regarding performance management as per the agreed deadlines

This Job Specification indicates only the main duties and responsibilities of the position and therefore is not intended as an exhaustive list. By applying for this position, you consent in terms of the Protection of Personal Information Act (PoPI) to your personal information being obtained, utilised and stored by the Company through inter alia, reference checks, credit checks and trace reports. Interested candidates, who qualify, should apply but this does not entitle them to a response. Suitable candidates will undergo a prerequisite medical assessment as per the OHS Legislation.

The Company is committed to workplace transformation; as such, the Company’s Employment Equity objectives will be considered. Job Vacant adverts are not to be placed on any Social Media Platforms as this is against company policy.

Kindly note that should you not be contacted within 2 weeks, please consider your application unsuccessful.