Permanent - Regional Administrator & SHEQ Co-Ordinator - eThekwini (Durban) - South Africa

Permanent - Regional Administrator & SHEQ Co-Ordinator - eThekwini (Durban) - South Africa

Job Title: Regional Administrator & SHEQ Co-Ordinator

Computer Skills: MS Excel, MS PowerPoint, MS Word, SAP, MS Office, Isometrix

Industry: Steel Manufacturing

City: eThekwini (Durban)

Province: Kwazulu Natal

Job Description

H.R. Administration

• Processing of time and attendance information to submit to HR for weekly payroll processing for the Durban Branch.
• Processes all overtime requests for both wages and salaries for the KZN Region for submission to HR.
• Submits monthly staff attendance registers to HR for the KZN Region.
• Maintains the Jarrison clocking system for all employees at the Durban Branch. Keeps a record of absenteeism for both wages and salaried employees for the KZN Region.
• Maintains training records for the KZN Region and submits monthly training reports to HR.
• Maintains all Employment Equity information for the KZN Region for submission to HR.
• Assists HR with on-boarding documentation for new employees for the KZN Region.
• Maintains the Disciplinary Action Report for the KZN Region for submission to HR.

Petty Cash and Cash Sales

• Controls and records all petty cash transactions and generates monthly Petty Cash Recon for the Durban Branch.
• Receipts all monetary cash sales onto SAP for the Durban Branch.
• Prepares and submits a daily cash sale register for the Durban Branch, which is sent to Head Office on a daily basis.
• Generates a monthly Cash Count Recon at the end of each month for the Durban Branch, for submission to Head Office.

SHEQ

• Management of the ISO 9001:2015 Quality Management System for the Durban Branch, including document control, facilitating customer satisfaction surveys, updating staff competency matrices and communicates target and objectives.

Other

• Carries out all administration functions, such as filing, minute taking, typing correspondence and other administration functions required for the other KZN branches.
• Arranges travel for the Regional Manager.
• Carries out other assigned administration functions.

Legislation

• OHS Act
• BCE Act and basic knowledge of MEIBC Main Agreement

Minimum Requirements

• Matric preferable with an admin qualification
• Typing or secretarial
• ISO9001:2015 Training
• SHEQ Training

Experience

• ISO9001:2015
• Conduct business in a sales and admin environment
• SAP in a sales environment
• MS Outlook, Word, Excel
• Dealing with logistical problems and finding lasting solutions
• Event Organization
• Travel Planning

Skills

• Problem solving
• Understanding numbers and being accurate
• Organizational skills
• Analytical ability
• Communication skills both written and oral
• Computer literate (MS Office, Word, Excel, PowerPoint, SAP, Isometrix)

Knowledge

• SAP financial function – petty cash and cash sales
• SAP – material and sales management modules