Permanent - Events Coordinator - Ekurhuleni (East Rand) - South Africa

Permanent - Events Coordinator - Ekurhuleni (East Rand) - South Africa

• Work closely with clients to understand their event objectives, preferences, and budget constraints.
• Develop comprehensive event plans, including timelines, budgets, and logistical details.
• Coordinate all aspects of event execution, such as venue selection, catering, entertainment, audiovisual setup, and transportation.
• Oversee on-site event management, ensuring everything runs smoothly and according to plan.

Vendor and Supplier Management:

• Source and negotiate contracts with vendors and suppliers, such as florists, decorators, and AV technicians.
• Manage vendor relationships, ensuring timely delivery of services and adherence to quality standards.
• Obtain necessary permits and licenses for events, as required.

Budget Management:

• Create and maintain event budgets, tracking expenses and ensuring adherence to financial guidelines.
• Identify cost-saving opportunities and negotiate favorable terms with vendors to maximise budget efficiency.

Client Communication and Relationship Management:

• Serve as the primary point of contact for clients throughout the event planning process.
• Provide regular updates and progress reports to clients, addressing any concerns or inquiries promptly.
• Foster strong client relationships through exceptional service and attention to detail.

Post-Event Evaluation:

• Conduct post-event evaluations to assess the success of each event and gather feedback from clients and attendees.
• Identify areas for improvement and implement enhancements for future events based on feedback and lessons learned.
• Bachelor's degree in Event Management, Hospitality, Marketing, or a related field preferred.
• Proven experience in event planning and coordination, with a portfolio of successful events.
• Excellent organisational and time management skills, with the ability to manage multiple projects simultaneously.
• Strong interpersonal and communication skills, with a customer-centric approach.
• Detail-oriented mindset with a focus on delivering high-quality, memorable events.
• Proficiency in event management software and Microsoft Office suite.
• Ability to work well under pressure and adapt to changing priorities in a fast-paced environment.
• Creativity and resourcefulness in problem-solving and idea generation.