Payroll Officer

Payroll Administration

1. Manage an in-house payroll system, including maintenance and control of payroll specifications.
2. Ensure accurate and timely execution of payroll.
3. Capture payroll changes, earnings, and deductions on Sage 300 People.
4. Prepare and reconcile internal payroll reports, ensuring compliance with various tax authorities.
5. Respond to payroll queries.
6. Coordinate with HR to ensure accurate and timely processing of new hires, terminations, promotions, and transfers in the payroll system.
7. Generate and distribute payroll reports to management and relevant departments.
8. Collaborate with Finance to reconcile payroll accounts and resolve any discrepancies.
9. Stay updated on changes in payroll regulations and laws to ensure compliance and accuracy in payroll processing.
10. Assist in the preparation and submission of statutory payroll-related reports and returns.
11. Maintain confidentiality and security of payroll information and records.
12. Benefits Administration
13. Assist and guide employees regarding employee risk benefits to which they may be entitled.
14. Assist and guide employees regarding claims processes for disability, IOD claims and where appropriate, medical insurance claims.
15. Facilitate the enrolment of employees in medical aid and retirement fund programs, ensuring accurate and timely processing of applications.
16. Leave Administration
17. Manage the accrual and taking of leave on multiple platforms.
18. Generate standard and customised reports.
19. Extract and distribute month-end payroll and staff movement reports.
20. Extract and report Employment Equity data annually.
21. Preparation and submission of monthly and annual foreign statutory and employee benefits returns.
22. Liaise with the software vendor timeously if a customised report needs to be built into the system.
23. Governance and Monitoring
24. Maintenance of complete and accurate employment database information and payroll database.
25. Assist with annual payroll audits (external auditors).
26. Conduct regular audits of payroll data to ensure accuracy and compliance with company policies and legal regulations.
27. Employee Self Service (ESS)
28. Manage the setup, configuration, and maintenance of the Employee Self-Service (ESS) system.
29. Ensure accurate and timely data entry into the ESS system, including, but not limited to payslips and IRP5s.
30. Provide training and support to employees on how to use the ESS system effectively.
31. Continuously seek opportunities to improve and optimize ESS system processes and functionality, proactively identifying areas for enhancement or automation to streamline payroll administration tasks.

1. Relevant qualification and 10 year’s payroll administration experience essential.
2. Proficiency in Sage 300 People Payroll systems is a must.
3. In-depth knowledge of payroll processes, supported by understanding of statutory requirements, and employment, benefits, and tax legislation.
4. Knowledge related to SADC countries and local currencies would be an advantage.
5. Proficiency in all modules of MS Office 365 Professional, which includes SharePoint and MS Teams is essential. Experience using Microsoft Dynamics 365 would be an advantage.
6. High degree of integrity and confidentiality, and excellent communication and inter-personal skills.
7. Highly numerate, well organized, and able to work to deadlines under pressure.
8. Must be able to work as part of a team.

1. Email your comprehensive CV to exceedhr@exceed.co.za.
2. If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
3. We reserve the right to only conduct interviews with candidates of choice.
4. Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.