Payroll Manager

Position:
Payroll Manager

Job Description:
Overall responsibility and accountability for payroll support services with the primary goal of running efficient and accurate payroll support hubs.

Location:
Centurion

Contract Type:
Permanent

Minimum Requirements:

Experience:

• AX and D-Bit systems experience and sound knowledge essential
• Payroll experience essential with at least 5 years in management roles
• TES industry payroll experience advantageous

Education:

• Grade 12 and a tertiary Accounting qualification essential

Roles and Responsibilities:

• Reduce the incidence of payroll errors by monitoring error reports and streamlining processes.
• Address challenges regarding timesheet information received from operations and provide recommendations on streamlining.
• Manage project activities related to system changes, including data collection, analysis, manipulation, and interpretation.
• Oversee the coordination of timesheets for respective Distribution Centres.
• Balance and check payroll to ensure accuracy.
• Print reports from the payroll system for verification.
• Ensure all journals are posted before the payroll deadline.
• Compile monthly payroll reports as required for Operations and Management.
• Coordinate and organize all activities in the payroll department.
• Ensure compliance in all areas of payroll (deadlines, commercial, and legislative requirements).
• Manage compliance and submission of all costing modules, including effecting rate changes, allowances, and deductions.
• Handle all adjustments and reversals as needed.
• Manage the invoice process, ensuring timely resolution of queries.
• Develop and review detailed Standard Operating Procedures.
• Engage with relevant stakeholders to drive the reduction of payroll errors.
• Control all benefit payments and year-end reconciliation of bonus and leave payments.
• Oversee the bonus process, ensuring accuracy in reports and payments.
• Ensure adherence to minimum wage requirements and update according to annual increases and legislative changes.
• Maintain the integrity and accuracy of all formulas in the costing template.
• Liaise with Operations to ensure compliance with non-standard and client-specific templates.
• Adjust costing SOP elements based on required authorization.
• Source reporting data for business decisions as needed.
• Report on leave and sick leave balances.
• Distribute monthly Red Flag payroll accuracy reports and engage management on improvement initiatives.
• Collaborate with Management to refine and improve current processes.
• Develop and distribute dashboards providing an overview of payroll efficiency, including processing volume vs cost structure and accuracy indicators.
• Ensure effective distribution of payslips in conjunction with the HR Officer.
• Maintain an updated set of payroll-related SOPs and ensure stakeholder understanding.
• Ensure adherence to all payroll-related policies.
• Act as the contact person for all internal and external audits as required.
• Monitor payroll-related activity and highlight trends to management that may present future business risks.
• Establish a positive work environment that fosters commitment, motivation, productivity, and optimal retention of staff.
• Manage and coach direct reports daily.
• Ensure adherence to all HR policies, processes, and SOPs.
• Implement performance management, talent development, and succession planning processes with individual development plans for each employee.
• Ensure team members are trained and developed to fulfill their roles and promote a learning culture.
• Coordinate any training requirements for the payroll team to enhance efficiency.