Payroll HR Officer

Our client based in Stellenbosch is seeking a detail-oriented and proactive Payroll & HR Officer to join their dynamic team. This individual will be responsible for ensuring the accurate and timely processing of payroll as well as managing key HR functions to support the company's growth and employee wellbeing. The ideal candidate will have experience in both payroll administration and human resources practices with a strong understanding of South African labor law.

Responsibilities

Payroll Administration

• Manage an in-house payroll system including maintenance and control of payroll specifications.
• Ensure accurate and timely payroll processing.
• Capture payroll changes, earnings, and deductions on Sage 300 People.
• Prepare and reconcile internal payroll reports ensuring compliance with various tax authorities.
• Respond to payroll queries.
• Coordinate with HR to ensure accurate and timely processing of new hires, terminations, promotions, and transfers in the payroll system.
• Generate and distribute payroll reports to management and relevant departments.
• Collaborate with Finance to reconcile payroll accounts and resolve any discrepancies.
• Stay updated on changes in payroll regulations and laws to ensure compliance and accuracy in payroll processing.
• Assist in the preparation and submission of statutory payroll-related reports and returns.
• Maintain confidentiality and security of payroll information and records.

Contract Administration

• Track contracts for extension as well as check valid work permits, passports, and visas.
• Draft and distribute visa & confirmation of employment letters.
• Draft and distribute salary adjustment letters.

Benefits Administration

• Assist and guide employees regarding employee risk benefits to which they may be entitled.
• Assist and guide employees regarding claims processes for disability, IOD claims, and where appropriate, medical insurance claims.
• Facilitate the enrollment of employees in medical aid and retirement fund programs ensuring accurate and timely processing of applications.
• Collaborate with employees to disseminate comprehensive benefits information during the preboarding process ensuring they are aware of available benefits and entitlements.
• Ensure employees sign all necessary benefits documentation and submit it to relevant service providers in a timely manner maintaining accurate records of all transactions.
• Act as a point of contact for employees regarding the benefits program, addressing queries, providing clarification, and offering support as needed.
• Liaise with external benefit providers such as insurance companies and retirement fund administrators to coordinate the administration of benefits and resolve any issues or discrepancies.
• Stay informed about changes or updates to benefit programs, regulations, and compliance requirements ensuring adherence to relevant laws and policies.
• Continuously evaluate and enhance the benefits administration process seeking opportunities for automation, efficiency improvements, and cost savings.

Leave Administration

• Manage the accrual and taking of leave on multiple platforms.
• Generate standard and customized reports.
• Extract and distribute month-end payroll and staff movement reports.
• Extract and report Employment Equity data annually.

Requirements

• South African citizen
• 10 years relevant experience
• Sage 300 experience
• Sage 300 People, Sage 300 Payroll administration

Education

• Grade 12, Payroll Diploma advantageous

Key Skills

• Children Activity
• Google Analytics
• Corporate Communications
• Ado
• Beauty Therapy
• Blackberry