Payroll & HR Clerk

Our client, a dynamic and innovative organization based in Stellenbosch, is seeking a detail-oriented and experienced Payroll & HR Clerk to join their team. This is an exciting opportunity to become part of a fast-paced, collaborative environment where your skills will contribute to the company's growth and success.

Key Performance Areas

Payroll Administration :

• Process monthly payroll for all employees, ensuring accuracy and timely submission.
• Capture payroll changes, earnings, and deductions on Sage 300 People.
• Respond to employee payroll inquiries and provide necessary support.
• Address payroll discrepancies and professionally resolve issues.
• Load new employees on the system
• Capture employee changes (variations) on the system.
• Prepare and submit payroll reports to the HR and Payroll Officer for review
• Assist with audits and ensure that payroll records and other HR documentation are maintained by legal requirements.
• Maintain confidentiality and security of payroll information and records.
• Complete the staff resignation process.

Human Resources Support :

• Maintain up-to-date and accurate employee records in the HR database.
• Support the onboarding and offboarding processes for new hires and departing employees.
• Assist with benefits administration, including health insurance, pension plans, and other employee benefits.
• Maintain HR information such as training, qualifications, disciplinary discussions etc.

General Administration :

• Handle employee queries regarding HR policies, payroll, leave and benefits.
• Support other HR functions and administrative tasks as required.
• Assist with timesheet management.

Requirements

• 3+ years in payroll processing and HR coordination.
• Experience with Sage 300 People or similar payroll systems is a must.
• Strong knowledge of South African payroll practices.
• Matric (Grade 12) or equivalent
• Diploma / Degree in HR or Payroll qualification preferred.
• Proficient in Sage 300 People and Microsoft Office (Excel).
• Knowledge of payroll deductions, employee benefits, and HR databases.
• Strong verbal and written communication skills.
• Ability to handle payroll discrepancies and employee queries professionally.
• Knowledge of payroll compliance and legal documentation requirements.
• Ability to maintain confidentiality with sensitive payroll data.
• Ability to resolve payroll issues and discrepancies efficiently.
• Detail-oriented with excellent time management skills.
• Ability to manage multiple tasks like onboarding and timesheet management.
• Collaborative and adaptable in a dynamic work environment.