Payroll Employee Benefits Specialist

Payroll Employee Benefits Specialist

Apply locations: Johannesburg - Adcorp Place
Time type: Full time
Posted on: Posted 3 Days Ago
Time left to apply: End Date: January 15, 2025 (23 days left to apply)
Job requisition id: R102708

Position:

Payroll Employee Benefits Specialist

Job Description:

To collate and input timesheet data accurately and timeously. Effective management of payroll administrative requirements. Participates as an engaged member of the payroll hub team.

Location:

Johannesburg - Adcorp Place

Contract Type:

Permanent

Minimum Requirements:

Experience:

• At least 3 - 4 years of experience in Employee benefits administration, directly with funds, managing monthly billing
• Experience liaising and managing processes with 3rd party Vendors / Service Providers
• Experience in payroll compliance, tax reporting, and regulatory compliance
• Basic Project management experience

Education:

• Diploma in Payroll & Tax administration, Finance Accounting, Human Resources, or a related field.
• Professional certifications in Employee Benefits, (CCP, CBP or related fields e.g. FAIS RE05)

Roles and Responsibilities:

• Ensure that any calls received are answered within 3 rings.
• Ensure the correct onboarding and offboarding of employee benefits in payroll systems, payroll linking of codes in payroll.
• Ensure payroll operations comply with relevant Policies, laws, regulations, and service level agreements.
• Maintain up-to-date knowledge of legislation changes and implement necessary adjustments in payroll processes.
• Handle Employee Benefits staff enquiries; supporting business to resolve payslip enquiries and discrepancies promptly.
• Work closely with Payroll Compliance administrators and Payroll Administrators to ensure monthly reconciliations pertaining to employee benefits are correct; discrepancies are investigated to ensure correct deductions and contributions on the payroll.
• Manage employee benefits programs including medical aid, pension schemes, and other company-specific benefits and Value-Added Services.
• Assist employees with benefits enrolment and changes, providing clear and accurate information.
• Liaise with benefits providers to ensure correct Billing and smooth operations.
• Monitor and evaluate the effectiveness of benefits programs and recommend improvements.
• Facilitate monthly meetings with all Service Providers to ensure healthy relationships are built.
• Clearly communicate and escalate any issues to the Compliance Manager and payroll Head.
• Ensure increases are managed with Payroll Systems and Payroll Manager to confirm correct deductions.
• Support and promote employee wellbeing initiatives within the company.
• Collaborate with Service Providers, HR and other departments to design and implement wellbeing programs.
• Organise workshops, seminars, and other activities aimed at improving employee health and wellbeing.
• Provide resources and support for employees seeking assistance with wellbeing matters.
• Investigate new opportunities to improve and support business objectives pertaining to Wellbeing of employees.
• Administer and manage monthly billing and deductions on payroll if applicable.
• Maintain accurate and up-to-date payroll and benefits records.
• Ensure all employee information is kept confidential and secure.
• Prepare monthly Employee Benefits Report for Payroll reporting deck, indicating total contributors for each fund and Value-Added Services.
• Work methodically to build archive of all enquiries and instructions to report on errors and improvements.
• Ensure monthly meetings with Payroll Compliance manager, Payroll Head, HR and Divisional Regional Managers, Finance to ensure benefit alignment and reconciliation matters.
• Communicate effectively with HR/Employees, assisting with query management and providing guidance on payroll and benefits matters.

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