Payroll Coordinator

Payroll Administration:

• Assist with the processing of monthly payroll for all employees, ensuring accuracy and timely submission
• Capture payroll changes, earnings, and deductions on Sage 300 People
• Respond to employee payroll inquiries and provide necessary support
• Address payroll discrepancies and resolve issues in a professional manner
• Load new employees on the system
• Capture employee changes (variations) on the system
• Prepare and submit payroll reports to the HR and Payroll Officer for review
• Assist with audits and ensure that payroll records and other HR documentation are maintained in accordance with legal requirements
• Maintain confidentiality and security of payroll information and records
• Complete staff resignation process
• Reviewing of time sheets
• Submit calculated timesheets for processing
• Calculation of incentives
• Maintain payroll information of staff and leave schedules
• Managing staff salary advances and expense claims
• ESS password resets
• Maintaining exit interview register
• Maintaining promotions register
• Check time and date on clocking system
• Monitor leave

Human Resources Support:

• Maintain up-to-date and accurate employee records
• Support the onboarding and offboarding processes for new hires and departing employees
• Assist with benefits administration, including medical aid, provident fund, and other employee benefits.
• Maintain HR information such as training, qualifications, disciplinary discussions.

General Administration:

• Handle employee queries regarding HR policies, payroll, leave and benefits.
• Support other HR functions and administrative tasks as required.
• Assist with timesheet management.

Requirements:

• Matric, HR Diploma or Certificate, Sage 300 People
• 1-3 years experience in a similar role
• Computer Literate in all MS Packages
• Self-Motivated, Meticulous, and Deadline driven
• Must demonstrate the ability to handle large volumes of data, information, projects, and tasks at any given time