Payroll Coordinator

Introduction

The Payroll Coordinator ensures the accurate and timely processing of payroll, including the calculation of wages. This role requires meticulous attention to detail, strong organisational skills, and a thorough understanding of payroll regulations and procedures.

Duties & Responsibilities

• Process Payroll: Manage and process payroll for employees, including wages, overtime, etc. for SA and Non-SA stores (Zambia, Botswana and Namibia).
• Compliance: Ensure compliance with laws regarding payroll and best practices.
• Record Keeping: Maintain and update payroll records and reports, including attendance, overtime and payroll summaries.
• Audits: Conduct regular audits to ensure accuracy of payroll data and resolve any discrepancies.
• Tax Reporting: Prepare and submit payroll tax filings and payments, including tax returns.
• Employee Inquiries: Address and resolve payroll-related inquiries and issues from employees in a timely manner.
• System Management (Sage 300 People): Manage and update payroll systems and software to ensure efficient processing.
• Benefits Administration: Coordinate payroll with benefits, ensuring correct deductions for medical aid, provident fund, and other benefits.
• Garnishees: Process and administer wage garnishments, levies, and other mandated withholdings.
• Reporting: Generate and distribute payroll reports to management as needed.
• Process Improvement: Identify opportunities for process improvements and implement changes to increase efficiency and accuracy.
• Unions: Process and administer union payment.
• Leave Management: Ensure that leave is captured on Jarrison clocking system daily and import to payroll.
• New starters & Terminations: Ensure new employees are loaded onto payroll timeously and terminations are processed.
• Filing: Filing and archiving of files.
• UIF: UIF documents for respective UIF reason i.e. maternity, dismissal, etc.
• SARS: Monthly EMP201
• UIF, SDL, PAYE, IRP5’s
• Workman’s Compensation: Yearly payment, Report and maintain records for Workman’s Compensation, IOD claims, process of resumption reports.
• Ad hoc duties

Desired Experience & Qualification

• Payroll, HR Qualification, or a related field is preferred
• Proven experience as a Payroll Administrator or similar role
• Thorough understanding of payroll principles, practices, and regulations
• Must have at least 5 years payroll experience, preferably SAGE 300 People
• Sound knowledge of SA tax regulations
• SARS interim and Tax year end submissions

Skills:

• Proficiency with payroll software (SAGE 300 People) and Microsoft Office Suite, particularly Excel
• High degree of accuracy and attention to detail
• Excellent verbal and written communication skills
• Strong analytical and problem-solving abilities
• Ability to handle sensitive information with the highest degree of integrity and confidentiality