Payroll Administrator (Permanent)

Overseeing and directing payroll procedures, ensuring the preparation of payroll related documents.

Formal Education Entry Level Required:

Matric Certificate

Experience:

1. 5 years’ experience
2. Knowledge of payroll software
3. Knowledge of relevant rules and systems of the medical aid, bargaining council, SARS, workmen's compensation and any other statutory bodies with which the company is required to comply

Skills:

1. Attention to detail
2. Excellent communication skills
3. Ability to work accurately and meet deadlines
4. Organizational skills

Responsibilities:

1. Draw up Contract of Employment for new employees - As required
2. Set up Master File - As required
3. Make up Employee files & keep up to date
4. Record & process leave forms (payroll)
5. Keep leave Excel Schedule up to date (excel)
6. Update leave roster for Admin office
7. Capture increases & changes in Salary earning
8. Capture commission/OT etc earning for the past month
9. Process car allowance/Pool car documentation & ask staff for signed copies
10. Send Salary Payrolls to Financial Manager for final Approval
11. Load individual salaries for all payrolls - FNB Online
12. Check bank accounts for sufficient funds - All companies (Financial Manager to release Payment)
13. E-mail Payslips
14. Emp 201 - printouts, excel recon, email breakdown to staff, PE staff info
15. Submit EMP201 TO SARS (efiling)
16. Save return to accounting schedule
17. Save Express POP to Accounting schedule for Melanie (BBBEE)
18. Capture & process payroll journals
19. Reconcile payroll journals for each company
20. Send Cost to Co figures to financial manager for review (inter co invoicing)
21. Update schedule and E-mail figures for intercompany invoicing (admin, provident)
22. Workmans Compensation and RMA returns
23. Arrange Emp 501 submissions and IRP 5's

Medical Aid Responsibilities:

1. Arrange completion of forms for new staff & sign (Email Steve - discovery)
2. Set up deductions on the payroll
3. Check dates of company debit order payments (for inter co invoicing)
4. E-mail figures for intercompany invoicing (Admin fee invoice)
5. Log on to Discovery and print required billing statement

Provident Fund Responsibilities:

Wages Responsibilities:

Bookkeeping Responsibilities: