Payroll Administrator at Business Directive Contract Services

Main objective of this role: To develop and maintain a high performance, productive, responsive and flexible workforce through the application of sound Payroll Management Principles.

Duties & Responsibilities

Responsible for Payroll:

• Support and assist with the preparation of processing the company remuneration and benefits system to ensure all deadlines are met.
• Prepare and remit monthly salary advice. Includes loading on ESS and SMS system.
• Collate, capture and process all payroll documentation including medical aid forms, pension fund applications, tax, overtime forms, garnishee orders, union membership, UIF benefits, etc.
• Ensure overtime timesheets are submitted by managers/supervisors in terms of correct procedures and approvals.
• Ensure existing employees (FTE, temporary & contract), transfers, promotions and terminations are accurately and timeously processed on Payspace.
• Ensure union membership information updated and accurately reflected on system.
• Ensures updates and personnel changes are received timeously and systems are set-up and updated to reflect change of status details.
• Review and ensure accuracy of approved timesheets and overtime payments.
• Track and deduct all garnishees and other special payroll deductions.
• Ensure all labour hours are correctly booked and match hours to company policy.

Accruals Daily, Weekly, Monthly:

• Daily accruals to be checked and calculated that are received from the Sites.
• Ensure that rates are inline with current rate cards.
• Once done need to be emailed to Finance Department to raise invoices for client.
• Need to be extremely accurate and number orientated.

Reports:

• Prepare and submit reports timeously to relevant stakeholders as required.
• Monthly reconciliations of all third parties and statutory payments.
• Prepare and submit all reconciliations to required third parties and internal finance records.
• HR monthly reporting to HR department by due dates as per set up by HR.
• Adhere to all payment deadlines for net salaries, third party payments and adhoc queries.

Employee Relations:

• Responsible for job confirmations, both telephonic and written.
• Liaise with both current and ex-employees with regards to Maternity Policies, Department of Labour queries and/or Benefits queries.
• Maintain monthly salary queries from various business units, including reporting back on it. Ensuring that queries are dealt with timeously and accurately.

Desired Experience & Qualification:

• Minimum 3 years experience as a payroll administrator or any similar position.
• Matric is essential.
• Payspace Experience is Advantageous.
• Proficient in Microsoft Office.
• Proficient in Excel is Advantageous.
• Great communication and listening skills.

Desired Skills:

• Payroll reports.
• Payroll Processing.
• Payrolling.
• Payroll Administration.
• File Upload.
• Check Payment.
• Benefits Administration.
• Invoice Processing.

Desired Work Experience:

• 2 to 5 years.

Desired Qualification Level:

• Grade 12 / Matric.

About The Employer:

We believe we are an awesome company to work for and one of the things that makes a company as awesome as ours is the people who work within the company. We invest a lot of time into selecting the right people for the job. The ideal candidate will bring a diversity of experience and knowledge of good practices assisting the Payroll Department for smooth streamlining which reflects the company's values.