PAYROLL ADMINISTRATOR/ACCOUNTANT at Competent Candidates

Our client with a National footprint is looking for a candidate that can fulfill the following:

• Payroll: To fully carry out the payroll function of the Group in collaboration with the HR Team – 60%
• Accounting: Responsible for substantially all areas of accounting records and financial reporting in the Institutional Cluster – 40%

Your:

• Formal Education:
  • Certificate in payroll or equivalent
  • Degree in Accounting or equivalent (BCom or BCompt (Acc))
• Experience:
  • Minimum of 6 years’ experience in payroll administration
  • Minimum of 5 years’ experience in an accounting role

Payroll Duties (Primary Duties):

• Philosophy:
  • To ensure that payroll information is always correct and checked before being processed
• Processes:
  • Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, increases, transfers, contributions, and deductions, etc)
  • Prepare monthly maternity leave salary calculations and staff deductions
  • Ensure Group policies and procedures are applied and adhere to at all times
  • Communicate payroll deadlines, policies and procedures
  • Prepare all monthly reconciliations (salary, tax, medical aid, provident funds)
  • Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly
  • Prepare payment requisitions for all salary-related transactions, including directors’ remuneration and facilitate payment with the respective business units
  • Maintain adequate record-keeping and support for transactions recorded on the Payroll system
  • Register companies with the relevant authorities (SARS, Workmen’s Compensation and Department of Labour)
  • Prepare, reconcile and submit declarations in respect of EMP201’s, EMP501’s, UIF declarations and Compensation declaration and facilitate payment with the respective business units
  • Generate and release employee IRP5’s and payslips
  • As a key contact, administer the Group’s Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided
  • Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations etc)
  • Primary liaisons with the PaySpace consultants in respect of the Payroll system
  • Administer the payroll system and other related controls, including user access controls and back-up management (including by not limited to new entity set ups, changing tax rates, monthly cut off deadlines)
  • Assist with all staff related queries on a daily basis as raised on the ticketing system

Accountant Duties:

• General accounting records and reconciliations:
  • Reviews cash books and bank reconciliations
  • Review the Fixed Assets Register and related reconciliation
  • Responsible for performing calculations on routine and non-routine/complex transactions and reviews journal entries posted by bookkeeper
  • Prepares balance sheet reconciliation /schedules for account balances for review
  • Primarily responsible for the validity, accuracy and completeness of transactions processed in the accounting records in a consistent manner
  • Responsible for the accuracy and completeness of intercompany and related party transactions and balances confirmed on intercompany transaction schedules and confirmations together with the bookkeeper
  • Review Payroll reconciliation and monthly journal with supporting documentation as prepared by the bookkeeper
  • Reviews the age analysis for customer and suppliers to ensure validity, accuracy and completeness and follows up variances timeously
• Procurement and suppliers:
  • Responsible for reviewing of primary source documents
  • Responsible for completing "checks" on completeness of supporting documentation maintained
  • Responsible for ensuring that supplier payment terms are monitored and enforced
  • Responsible to ensuring customer and supplier accounts are created on Sage X3 timeously
• Sales function:
  • Prepares and maintains calculations for revenue generated (including supporting documentation)
  • Prepares accrued revenue calculations for review
  • Performs checks on inputs used for system generated revenue calculations submitted to funds and administrator approved sources (agreements etc)
• Cost of Sales function:
  • Prepares and maintains referral commission calculations for review and submission to third parties (Internal & External)
  • Prepares accrued variable cost calculations for review
  • Ensure payment of referral commission is processed in due time by the bookkeeper
• Management information:
  • Assist with preparing accurate management accounts, including the update of forecasts, monthly cash flow and all supporting schedules timeously with the assistance of a bookkeeper
  • Assist with preparing an accurate budget, including the update of forecasts and all supporting schedules timeously with the assistance of a bookkeeper
  • Assist with preparing and maintaining all other management information requested by the executive management team
  • Develops management information reporting templates
• Treasury and financial soundness:
  • Reviews functions performed by the bookkeeper
  • Takes ownership of the validity, accuracy and completeness of the weekly and long-term cash flow preparation in line with the required timelines
  • Reviews weekly and monthly payments packs for bank release
  • May be required to be a releaser of payments and beneficiaries on the banking platform
• Taxation:
  • Prepares the VAT reconciliation and working papers including reasonability of VAT declared
  • Maintains reconciliation of balances owing to(by) SARS for all balances due
  • Ensures that all audit queries are addressed timely and that valid tax clearance is maintained at all times
  • Ensures that payment for all tax types are paid within the prescribed timeframes

General Duties: Accounting and Payroll:

• Responsible for ensuring adherence to the Group's policies, procedures, budget limits and Levels of Authority regarding goods and services procured (Procurement and suppliers)
• Reviews instruction received from Group in relation to specific entity and ensures instruction is relevant, accurate and understood before actioning (General accounting records and recons)
• Assists in other areas where required
• Audit and year-end:
  • Primarily responsible for providing all information to the auditors and Group management timeously
  • Assist with queries from the respective authorities (SARS, Workmen’s Compensation and Department of Labour), internal auditors and external auditors
  • Preparation of first draft annual financial statements
• Budgets:
  • Assist with the preparation of yearly budgets for allocated entities and payroll
  • Assist in the preparation of support area budgets
• Special projects:
  • Is primarily responsible for the execution and day-to-day monitoring of the project
• Strategic and other areas:
  • Participates in meetings
  • Effective communication at all level
  • More detailed to complex communications required
  • Decision making requires thorough analysis of best practice and research
  • Subject matter knowledge is more detailed
  • Collaborates and provides feedback for consideration of policies and strategy
  • Limited negotiation with peers and subordinates
  • Presents/trains peers and subordinate
• Other – Company specific:
  • Will assist with accounting work throughout the group when the need arises.

Desired Skills:

• PAYROLL
• ADMINISTRATOR
• ACCOUNTANT