Payroll Administrator 10 Nourse Ave, Epping Industrial Park, Cape Town

Introduction

A vacancy exists in the Cape Town Branch, located at 14 Nourse Avenue, Epping Industrial Park, for the following position: Payroll Administrator. In line with the Bidvest Laundry Group Employment Equity objectives, preferences will be given to people from designated groups.

Duties & Responsibilities

1. Comprehensive knowledge and understanding of Payspace / Dynamics, and the reporting tools in Payspace / Dynamics.
2. Comprehensive knowledge and understanding of Time & Attendance reporting systems and tools.
3. Comprehensive knowledge and understanding of legislation related to the processing of Payroll.
4. Comprehensive knowledge and understanding of administrative requirements and systems relating to the running and processing of payroll.
5. Comprehensive understanding of debits, credits, and journals.
6. Basic understanding of the Tax Year End.
7. Basic understanding of IR related legislation and codes of good practices.
8. Basic understanding of finance and financial systems.
9. Basic understanding of labor relations, grievance procedures, and disciplinary procedures, and the ability to expedite relevant actions / measures.
10. Ability to process payroll from start to finish.
11. Ability to process all 3rd party payments, i.e. Unions, Garnishee payments, etc.
12. Ability to prepare cheques and EFTs for processing.
13. Ability to identify / analyze variances from month to month for variable and fixed amounts.
14. Ability to ensure that clocking and payroll input data has been accurately captured by checking the input vs the output, i.e. checking hours, date per hour, salaried and deductions are correct.
15. Ability to submit monthly reports to the Financial, Human Resources, Operations, and Payroll departments.
16. Ability to ensure that accurate records of sick leave, annual leave, and family responsibility leave are up to date.
17. Ability to liaise with management regarding staff appointments, terminations, remuneration, conditions of service, and other relevant information.
18. Ability to ensure that all administrative functions relating to Payspace / Dynamics / Biometrics, including but not limited to backups and rollovers, are done efficiently and accurately.
19. Ability to prepare and reconcile monthly salaries and wages on a regular basis.
20. Ability to calculate and process all increases and bonuses as per wage agreements.
21. Ability to design (where applicable), implement, and maintain systems and procedures to ensure accurate administrative / recordkeeping systems.
22. Ability to plan, prioritize, and organize work to achieve goals and meet deadlines.
23. Ability to perform minute-taking activities and send out meeting requests as and when required.
24. Ability to develop and maintain an accurate administrative system regarding all HR / IR / Payroll related files / records / documents effectively and efficiently.
25. Ability to assist the Financial Manager with admin related tasks.
26. Ability to manage employee relationships and union relationships effectively.
27. Excellent interpersonal skills and the ability to communicate effectively in English, both verbal and in writing.
28. Proficient computer literacy on MS Word, MS Excel, MS Outlook, and company-related software.

Qualifications

1. Grade 12 / NQF level #4 or equivalent.
2. Literacy and numeracy on NQF level #4 and higher (Compulsory).
3. Computer Literacy on NQF level #4 and higher (Compulsory).

Experience Required

Minimum of 3-5 years' experience as a Payroll Administrator with exposure to reporting tools in Payspace / Dynamics Payroll System, Time and Attendance / Biometric systems. Knowledge of the PRP Honeycomb Time and Attendance system will be an advantage.

Package & Remuneration

Market Related