Paralegal

Avacare South Africa (Pty) Ltd, which is part of the Avacare Health group, is looking for a Paralegal to join our team. This position is based in Johannesburg.

Avacare Health is an integrated healthcare group operating across 3 continents with presence in 22 countries, bringing affordable healthcare to the people through the distribution and supply of pharmaceuticals, medical consumables, consumer health, and medical equipment. As a diverse but united collective of doctors, specialists, pharmacists, nurses, and other healthcare professionals, Avacare Health is dedicated to improving health and wellbeing across Africa and beyond.

A proudly South African company with a level 1 BBBEE certification.

Job Overview

Purpose of the job:

Paralegal will assist by providing clerical and research support services.

Key Responsibilities

1. Organises, schedules meetings and appointments for the Legal Team; works closely with the Project Support Coordinator to ensure alignment.
2. Prepares meeting/board packs; takes minutes in meetings and sends them out to the relevant stakeholders; schedules follow-up meetings.
3. Attends to company filings and changes with the relevant registration offices.
4. Manages and harmonises the Legal Team’s schedule.
5. Serves as first point of contact for internal and external stakeholders and ensures effective communication with all stakeholders.
6. Organises and manages the internal filing system.
7. Serves as the custodian of the document/contract management system.
8. Assists with the general administrative work required by the Legal Team; coordinates and arranges travel engagements.
9. Is available for ad-hoc projects/tasks in the department.

Reporting & Legal Support

1. Prepares management reports/presentations.
2. Coordinates and facilitates the Legal Team’s reporting requirements.
3. Assists the Legal Team with ongoing compliance monitoring and management.
4. Keeps up to date with legislation by examining changes, industry trends, and raises awareness of these changes in the Legal Team.
5. Utilises template legal documents such as NDAs, and reviews and/or populates them when required and assists with template updates.
6. Ensures the controlled safekeeping of all signed original agreements, hard and soft copy, in an orderly and efficiently retrievable manner within the contract management framework.
7. Company secretary experience, and experience on CIPC, ie AR filings, updating director changes, UBO declarations etc.

Projects

1. Assists the Group Legal team in the management and coordination of projects led by the team.
2. Prepares project plans and facilitates engagement with key stakeholders.
3. Effectively tracks and monitors the conclusion of project milestones, and the compliance with the associated timelines.
4. Prepares project updates and reports.

Desired Experience And Qualifications

1. 5 - 8 years’ experience in a similar role in a corporate, preferably a multinational company.
2. Proven experience in attending to high volumes of administrative work in a corporate environment – project management.
3. Basic legal drafting and contract reviewing skills – contract management.
4. Experience on company secretarial work including company filings and exco, board, and sub-committee meeting preparation.
5. Experience in a corporate would be preferable and an LLB with a paralegal qualification.

Duration: Permanent

Closing date for Application: 20 February 2025

Location: Johannesburg

If you are a highly motivated individual with a passion for education, please apply with your resume and cover letter. We look forward to hearing from you!

Avacare Health Group

Avacare Health Group (Avacare) and other subsidiary or affiliated companies of Avacare are committed to protecting your privacy. Avacare is an equal opportunity organization that prides itself on its diverse teams across the globe.

If you have not heard from us within one month of your application, please regard your application as having been unsuccessful.