Pallet Clerk

Operations

Accountable for own work within defined operating procedures, standards and work routines.

Job Purpose

To provide administrative support to the Production & Finance Departments so as to ensure the smooth transfer and reporting of finished products supplied from Manufacturing to the Warehouse.

Key Accountabilities and Outputs

Pallet Administration

• Update daily production & shift reports of finished goods leaving Manufacturing and being transferred to Warehouse.
• Emailing & updating Excel reports to various sectors of operation timeously on daily basis.
• Placing traceability records/stickers and recording information into registers for each pallet that leaves Manufacturing.
• Matching production plan Job No’s to Lines in production.
• Using plan to identify correct batching analysis.
• Completing daily stock count with W/House controller for transfer verification purposes.
• Working with Depot controller if investigation into discrepancies is required.
• Supervising any reworked WIP when necessary and operation of manual pallet station for this purpose.
• Recording of daily blowmoulding wastage or non-conformance details.
• Maintaining housekeeping in and around area in which you are working.

• Staff shall adhere to all Food Safety Policies and PRP’s and shall adhere to and enforce all food safety requirements at all times.
• Staff shall adhere to Health, Safety & Environmental Policies and PRP’s and shall adhere to and enforce all Health and Safety requirements at all times.
• Visitor and Contractor Policy – staff shall ensure that visitors or contractors entering the facility are signed in, escorted and wear PPE, are aware of the hygiene policies and do not smoke, eat or drink inside the facility.
• Code of Practice – staff shall maintain high levels of personal hygiene in accordance with the code of conduct.
• Handwashing Procedure – Ensuring staff are cleaning and sanitizing hands efficiently before handling the product.
• Physical Contamination Control Policy and Procedure – Staff shall be aware of the potential of physical product contamination. Staff is aware of control measures to prevent physical contamination.
• Safety, Health and Environment Policy – Staff take reasonable measures to ensure health and safety hazards do not occur. Should an accident occur, staff shall be aware of the procedure of reporting the incident.
• First Aid Policy – Staff are aware of the first aider on site. Staff is trained to report injuries and illness to supervisors/first aiders.
• Conversant with relevant business information, policies, processes and procedures.
• Maintains expected performance standards.
• Enforce compliance with relevant legislative and statutory requirements.
• Enforce GMP’s and conduct themselves in a manner conducive with food safety practices.
• Attend Training and enforce learnings from the training for Quality, Food Safety and Health & Safety that have been prescribed for them.
• Be vigilant of food defense and food fraud risks.
• Maintain a high level of housekeeping within the work environment.

• Responsible to ensure housekeeping is performed and ensure that all products and activities are stored and executed within the demarcated areas according to the housekeeping policy (green, red and yellow areas).
• Conversant with relevant business information, policies, processes and procedures.
• Maintains expected performance standards.
• While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees to assist with work that may not be a direct part of their job description.

• Grade 12 / Matric / NQF level 4 (Essential).
• Up to 3 years experience (Operational Execution) FMCG.

• Routine communication in connection with instructions, requests or normal work tasks.

• Proactive identification of problems that are concrete and procedural, apply known solutions in line with guidelines provided or escalate more difficult problems to superiors.

• Others in own work area.

• Able to communicate verbally in a logical manner.
• Takes the intended audience into account when communicating verbal information.
• Makes use of appropriate business language in verbal communication.
• Includes all relevant information in verbal arguments.
• Demonstrates proficiency of language in verbal communication.
• Interprets complex information to express own viewpoint in verbal communication.
• Concludes verbal arguments by making reference to relevant facts.

• Organises information to make it easier to analyse or see trends.
• Anticipates consequences and formulates alternatives.
• Establishes clear decision criteria for making informed choices.
• Seeks relevant information to better understand situations and problems.
• Conducts appropriate analysis; neither makes snap decisions nor over-analyses.
• Sees relationships between various facts, figures or other information.

• Increases performance expectations when success has been achieved.
• Seeks out sources of information, including trade associations, “best practice” companies, customers, peers, subordinates, etc.
• Finds ways to fast-adapt improvement ideas to work processes.
• Proactively seeks out resources, alliances, etc., needed to quickly introduce improvements.