PA to the Chairperson-PTA Administrative Support

Job title : Director : Executive Support and Administration Services - Ref No : DHET03 / 02 / 2025

Job Location : Gauteng, Pretoria

Deadline : March 17, 2025

REQUIREMENTS :

• An appropriate bachelor’s degree / advanced diploma (NQF Level 7) in Public / Business administration or related qualification. A relevant postgraduate qualification will be an added advantage.
• A minimum of five (5) to ten (10) years of working experience in administration and five (5) years’ experience at middle / senior managerial level. Excellent knowledge of the legislative and policy context of the higher education system is required. Sound knowledge of Records Management. Strategic planning and leadership skills.
• Good knowledge and understanding of Public Finance Management (PFMA), Supply Chain Management, and Human Resources Management. Excellent written and verbal communication skills. Excellent working knowledge of the MS Office Suite, and organizational, administrative, and information management skills are key requirements. A valid driver’s license.

DUTIES :

• The scope of this position will include but not be limited to providing efficient and cost-effective administration, communications, and logistic services to the Director-General.
• Oversee and coordinate the administrative staff and provide overall administrative support to the Director-General.
• Provide efficient and effective secretarial service to internal meetings of the Director-General. Monitor, track, and coordinate decisions taken at the meetings. Maintain effective database systems for minutes and resolutions.
• Develop systems and procedures to ensure effective and efficient management of the flow of documents to and from the Office of the Director-General. Manage the budget, procurement of goods and services, and inventory of the Office of the Director-General.
• Compile submissions, memoranda, reports, and letters. Manage the staff and administration function in the Executive Support and Administration Services Directorate to ensure the efficient attainment of objectives.