PA to CEO

Context of this Procurement

The P.A position is critical to the functioning of the CEO's office, and thus the organisation requires one suitably experienced and qualified temp to assist the Office of the CEO as a Personal Assistant. The temp must have full knowledge and experience in administrative, logistical, technical, and personal assistance services.

Desired Skills

• Conjunction
• Information supplied
• SCM
• Diary and appointments

Desired Work Experience

• 2 to 5 years

Desired Qualification Level

• Degree

About The Employer

Detailed Specifications/Scope of Work

The prospective P.A temp will be expected to perform the following activities:

• Management of the diary and appointments of the CEO
• Help the CEO manage output, workflow, and office deadlines.
• Take and relay accurate and timely messages from the telephone and emails.
• Answer enquiries and know where to get answers (where applicable).
• Collect and open all mails addressed to the CEO.
• Take minutes of meetings, draft, type, and dispatch all the CEO's correspondences.
• Liaise with the relevant individuals and external organisations to arrange meetings.
• Prepare agendas and take minutes.
• Maintain a comprehensive filing system.
• Co-ordinate the CEO's travels in conjunction with SCM.
• Tabulate and submit the CEO's expenditure and claims.
• Perform some desktop research work that may be assigned by the CEO.
• Co-ordinate monthly reporting by the direct reports and consolidate their reports into one unit report.
• Prepare PowerPoint presentations on information supplied by the CEO.