5-8 years of experience in the logistics/warehouse industry with management roles and responsibilities for at least 4 of the 5-8 years
Management and leadership skills
Ability to identify non-conformances as well as opportunities for improvement
Ability to make decisions
Ability to analyse data
Working knowledge of warehousing and stock control practices
Company's SOPs pertaining to the operation
Client requirements including cut off times and KPIs
Financial principles, budgets, P&L, G&Ls and invoicing
HR and IR regulations, policies, processes and procedures
Internal and external services pertaining to the operation
Company IT systems, their role and how they work as well as client IT systems where relevant
Packaging standards and requirement for warehousing and distribution purposes
Warehouse layout, ABC calculations and inventory positioning techniques
Company policies and procedures
Occupational Health and Safety Act 1993 and the requirements thereof
ISO 9001 standard
Use of equipment and maintenance costs
Responsibilities:
Ensure that all Standard Operating Procedures are known, understood, documented, in place, managed and maintained and enforced
Understand and know how to make use of the various systems in the business
Ensure optimal storage of stock through maximum utilisation of space (ABC)
Ensure cycle counts are carried out daily to maintain high stock accuracy levels with minimal losses
Ensure stock takes are carried out as per the company and customer requirements
Ensure that all stock is checked and put away on a daily basis
Ensure that all queries are resolved within 24 hours
Review operational performance highlighting opportunities for improvement and increased productivity and implementing improvements
Ensure that all required reports are compiled, analysed and reported on to senior management as per the required periods
Ensure action based on analysis of report information
Ensure that the WIP report and statuses are maintained and that all PODs are controlled
Ensure that discipline is instilled and maintained in the operation
Provide support to ensure that all orders are planned, picked and dispatched on time and correctly, in line with all company Standard Operating Procedures
Ensure procedures are in place to ensure minimal, if not no claims occur
Report to management on the functioning of the operation
Manage and maintain master data including product master and delivery point master applicable to the operation
Ensure that all the IT systems are working reliably and effectively
Maintain a good relationship with the customer
Manage, report on and resolve customer complaints and compliments
Manage the expectations of the customer and ensure high quality service levels
Establish and maintain the organisational structure to ensure adequate staffing by recruiting and placing capable staff in order to meet operational requirements
Ensure succession planning within the operation
Monitor staff performance
Manage leave, time and attendance of all staff
Drive skills development of staff through training and other initiatives as regularly as required
Identify problem areas and initiate IR and HR processes as required
Ensure that all HR and payroll records are in place and maintained (Job profiles, competencies, appraisals, wages etc)
Ensure that all staff are well managed, to improve productivity, reduce overtime and ensure that staff are motivated and productive
Quality, Health and Safety and KPIs
Ensure that customer KPIs are known, understood, measured, managed, maintained and reported on monthly
Ensure continuous improvement receives focus and is implemented
Ensure pro-active actions are taken within the operation
Ensure that all QMS procedures are implemented and maintained within the operation.
Ensure NCRs/NCPs and IOs are raised daily and staff is motivated to use the system to improve the operations.
Ensure that all NCRs/NCPs and IOs are closed off within the required lead times (5 working days)
Ensure that QMS targets and objectives are managed and maintained
Ensure standards of Health and Safety are maintained and that the requirements of the Occupational Health and Safety Act
Ensure that all monthly checks are carried out as required
Maintain housekeeping standards on a daily basis
Ensure that budgets are effectively managed and maintained
Manage and control all costs within the operation to maintain minimum costs
Manage the operational profit and losses month to month and report on its status to senior management
Make operational decisions which will improve the bottom line in parallel with operation efficiencies
Ensure that all additional operational expenditures (sundry billing) are authorised and recovered where applicable
Review and comment on monthly operating expenditures
Manage and maintain low levels of overtime with the goal to eliminate
MHE and Asset Management
Ensure that the facility, stock and assets are adequately secured and that all Loss Control policies and procedures are implemented
Ensure that assets are well maintained, accounted for and reported on as required
Ensure all MHE requirements in terms of licences, services, load tests, inspections and training are managed and maintained according to regulatory and company requirements
Ensure that all assets and MHE are optimally utilised