Omf Leasing / Legal Administrator

Job title: OMF Leasing / Legal Administrator

Job Location: Gauteng, Pretoria

Deadline: April 11, 2025

Job Description

This role fits within the Properties Team that sits inside Old Mutual Finance, the unsecured lending arm of Old Mutual. We manage 360+ Retail stores for Old Mutual Finance across the country. We also manage 200+ private clients' commercial offices across the country. As a properties team, we provide a full turnkey solution to Old Mutual Finance and some external Old Mutual Group business units.

We provide the following full turn-key solutions:

• Leasing
• Properties Procurement with our own OMF procurement policies and group of Properties vendors
• Projects (Construct of new premises, Relocations, Closures, Upgrades, ATM installations, UPS installations, Water tank installations, and Marketing or signage façade upgrades)
• Repairs and maintenance of managed premises
• Design team managing all NBR requirements and managing of client-specific corporate images
• Projects Co-Ordination managing all spends related to projects

Position as Leasing Administrator:

• Independent, self-starter, self-motivated, and meticulous in time management.

Responsibilities

• Draft Leasing Documents and ensure that the negotiated terms are accurately reflected in an Offer to Lease / Letter of Acceptance.
• Prepare Presentation Packs for Property Committee Meetings.
• MDA or MRI knowledge.
• Drafting of Lease Agreements and Addendums.
• Knowledge of Microsoft Excel.
• Prepare Minutes of the Firm’s meeting & circulate, follow up on actions.
• Assist with the management of Dakar & FUBAR Lists.
• Prepare leasing performance reports per Firm.
• Conduct FICA Searches as prescribed by OMF Property Shop Protocol.
• Assist in driving deadlines and updates with the team.
• Ensure accurate administrative actions and record-keeping.
• Assist with follow-up with Landlords to obtain signed lease paperwork.
• Prepare draft-presentations based on sent OTL.
• Assist with ad hoc leasing-related projects.
• Assist with invoice and finance-related queries.
• Individually accountable for delivery of KPI’s as per the Performance Contract.
• Grade 12.
• Minimum 3 years Leasing Administration experience essential.
• Own transport and valid driver's license.
• Property Management related qualifications will be advantageous.

Regulatory and Compliance Management

• Investigate standard incidents using current regulatory and compliance processes.

Land and Property Acquisition

• Assist in purchasing suitable property and land for development projects.

Insights and Reporting

• Extract and combine data to generate standard reports.

Document Preparation

• Prepare moderately complex documents using standard office software.

Property Valuation

• Produce accurate analyses on property valuation.

Cost Calculation and Analysis

• Prepare and analyze accurate costings for construction, maintenance, or improvement works.

Business Case

• Contribute information and analysis to support the development of business cases.

Property / Asset Management

• Deliver asset management support services.

Data Collection and Analysis

• Produce accurate reports by collecting data from standard sources.

Administration

• Produce, update, and provide support on a wide range of documents and databases.

Personal Capability Building

• Develop own capabilities through ongoing education and training.

Skills

• Accounting, Action Planning, Building Valuations, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Management Reporting, Numerical Aptitude, Oral Communications, Project Budget Management, Solution Analysis.

Education

• NQF Level 3 & NQF Level 2 - Below school leaving.