Office Support 4 months

Our client is looking for office support to facilitate the smooth functioning of the regional office and provide logistics support through managing information, scheduling, handling enquiries, and preparation of correspondence and reports.

Key Performance Areas and Responsibilities:

Administrative Support:

1. Ensure office layout supports operations.
2. Manage office equipment (e.g., photocopiers, printers).
3. Liaise with relevant units for smooth office operations.
4. Coordinate employee onboarding and exit procedures.
5. Communicate building requirements with service providers.
6. Oversee day-to-day office logistics (e.g., meeting calendar, refreshments).
7. Ensure sufficient stock of supplies.
8. Oversee cleaning and pest control.

Facilities and Security:

1. Ensure office security each evening.
2. Coordinate issuing and cancellation of security access tags.
3. Support the development and implementation of facilities and security policies.
4. Liaise with other units for facilities policy information.
5. Coordinate facilities and security risk measures.

Service and Maintenance:

1. Coordinate emergency evacuation exercises.
2. Refill first aid boxes and arrange for servicing of fire extinguishers.
3. Conduct inspections of facilities and security-related registers.
4. Schedule fire aid and firefighting training.

Requirements:

• Secretarial Diploma or equivalent.
• 2 years of experience as an Office Administrator.
• Coordination, interpersonal communication, numeracy, organizing, negotiation, and supervisory skills.
• Computer literacy and ability to use communication/meeting platforms.
• Knowledge of Occupational Health and Safety Act and TIA policies and procedures.

Key Skills:

• Floor Care
• Quality Assurance
• Hotel Experience
• Residential Cleaning
• Cleaning Experience
• Bus Driving
• Medical Office Experience
• Office Experience
• OSHA
• Heavy Lifting
• Custodial Experience
• Commercial Cleaning

Employment Type: Full Time

Experience: years

Vacancy: 1