Office Manager Stellenbosch

Reference : SW-CL-1Stellenbosch: An international Finance & IT Company is seeking to employ an efficient, highly energetic and dynamic Office Manager to support their team in South Africa whilst simultaneously working as part of a global team. Candidates who currently reside in the Western Cape are invited to apply for this position.

Duties & Responsibilities: The Office Manager will ensure that the environment is a great place to work and to be the 'go-to' person for the young and vibrant team.

The successful candidate should be highly organised, detail-conscious, and have experience in managing a busy office environment working alongside ambitious professionals.

This position is earmarked for a candidate who has 3 to 4 years' experience in an Office Management role, and who is comfortable with a variety of administrative tasks.

Being self-sufficient in finding solutions to meet business needs, alongside running an office smoothly with minimal supervision, is a key factor.

Criteria:

1. Minimum qualification: Post-matric qualification in IT, Business Administration, Bookkeeping or relevant field.
2. Minimum experience: 3-4 years' experience as an Office Manager in a medium to large office environment.
3. Attention to detail and able to be a self-starter, pre-empting the administrative needs of the business.
4. Proven capability across Office.
5. Ability to thrive in a busy environment with autonomy to complete actions.
6. Confident communicator, with the ability to keep multiple stakeholders up to date with progress of a variety of work activity.
7. Excellent communication skills with a high level of proficiency in the English language.

Key Responsibilities:

1. Tracking spend against an office budget in collaboration with the finance department.
2. Overall supervision of the Office Assistant in their key responsibilities of maintaining the office.
3. Manage IT, equipment and stationery inventories and supply alongside the Office Assistant.
4. Manage commercial insurance schedule for the office.
5. Site Health and Safety administration.
6. Facilities Management liaison, including security, maintenance and access to the office.
7. Liaison with suppliers and landlords.
8. Assist in administrating EAP program together with HR.
9. Meet, greet, and host visitors.
10. Point of contact for various ad hoc requests and needs from employees.
11. Organise team and corporate socials and events.
12. Steward the company brand, working with the Group Employee Experience Officer, regarding merchandising, marketing and office signage / decor.
13. Arrange celebratory events and gifting throughout the year for career and professional milestones and personal life events.
14. Coordination of onboarding and offboarding, including induction.
15. Travel coordination - domestic and international.
16. Diary and meeting management.
17. Support business tenders – documentation compilation.
18. Formatting of reports, information packs or presentation for clients.
19. Manage internal booking system for meeting rooms.
20. Substitute for reception and switchboard when the Office Assistant is absent.
21. Manage office mailbox.
22. Assisting the Enabling Functions team in other offices on an ad-hoc basis.