Office Manager : Kwazulu Natal & Free State

Office Manager : KwaZulu Natal & Free State
Listing reference : atns_
Listing status : Online
Apply by : 22 April
Position summary
Job category : Office Management
Contract : Permanent
Remuneration : Market Related
EE position : No

Applications are invited for the position of Office Manager KwaZulu Natal & Free State (Peromnes Grade 9) based at FALE.

The successful applicant will be reporting to the Head of Operations : KwaZulu Natal and Free State.

Purpose : To ensure effective management of regional office relating to the prioritisation of work, document production, meetings management, governance and quality assurance.

Key Responsibilities

1. Office Management & Administration : Provide effective managerial support relating to the prioritisation of work, document production, meetings management, governance and quality assurance.
2. Manage and ensure the smooth and effective running of the office of the Head.
3. Ensure accurate record keeping; capture data, maintain confidentiality, and ensure safekeeping.
4. Manage the receipt and processing of ATS staff training requests, ensuring that all required documents reach Human Capital.
5. Process staff licences, ACSA permits and medicals for staff as required.
6. Draft letters, memorandums, submissions and other written communication.
7. Oversee the ordering, distribution and control of stationery and refreshments as per policy stipulations.
8. Compile the departmental budget as directed by the Head, and monitor expenditure accordingly.
9. Secretarial Services : Plan, manage and maintain the Head's schedule with due consideration of business priorities.
10. Coordinate travel, accommodation and subsistence for the Head when required.
11. Ensure that all meetings are arranged on time and that participants are properly informed of agenda, venue and time.
12. Procurement and Finance Management : Ensure submission of the procurement requisitions of the ATS Operations in accordance with the Procurement process.
13. Follow-up on official orders with suppliers.
14. Quality Management : Manage the implementation of ISO procedures as per the Quality Management manual.
15. Facilitate the review of QMS procedures, directives and instructions.
16. Stakeholder Relations Management : Develop and maintain sound working relationships with key relevant internal and external stakeholders.
17. Liaise and interface with relevant internal and external stakeholders.
18. People Management : Manage employees in accordance with HC policies and processes.
19. Monitor the time and attendance of subordinates.

Minimum Formal Qualifications :

• B-degree will be an advantage

Minimum Years of Experience :

• At least 5 years office administration experience or equivalent
• Knowledge and understanding of business priorities and challenges