Office Assistant (m/f/d)

Your role

We are seeking a proactive and highly organized Office Assistant to support our team with a wide range of administrative and operational tasks. This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination. As an all-rounder, you will play a key role in ensuring smooth office operations and supporting our sustainability-focused mission and report directly to our Operations Manager. Join us in shaping the future of sustainability while contributing to a dynamic and innovative work environment.

Your tasks

• Oversee daily office operations and manage reception duties
• Maintain office supplies and ensure efficient procurement processes
• Ensure office activities and other events run smoothly and within budget
• Handle correspondence, filing, and document management
• Coordinate with vendors and suppliers and assist with procurement processes
• Maintain accurate records of purchases and inventory
• Incoming invoice verification and prepare for the approval process
• Prepare outgoing invoices and manage receivables
• Prepare export documentation and coordinate logistics for local and international shipments
• Review, manage and post expense and credit card statements
• Assist in planning and organizing of company events, meetings, and marketing initiatives
• Support HR initiatives and employee engagement initiatives
• Arrange travel itineraries, accommodations, and transportation
• Assist with visa applications and travel documentation

Your profile

• Proven experience as an Assistant, Receptionist, or Office Assistant
• Strong knowledge of finance, office administration, and procurement processes is required
• Excellent organizational and multitasking skills
• Strong problem-solving skills and can work independently
• Effective communication and interpersonal skills
• Task-oriented, team player, and people-focused
• Honest, proactive, and positive nature with a strong work ethic
• High level of discretion and confidentiality
• Reside within easy commuting distance to the Samrand (Centurion) area
• Proficiency in English
• Knowledge of XERO is advantageous

We offer

• The opportunity to contribute to a vision of sustainably improving the world
• An exciting role with significant personal responsibility and creative potential
• A modern, innovative, and international work environment
• Individual training and development opportunities
• A competitive salary package and benefits
• 20 days of paid vacation annually
• Ongoing support and training to help you excel in your role and a welcoming and inclusive team culture at Bind-X