Office Assistant

Your role

We are seeking a proactive and highly organized Office Assistant to support our team with a wide range of administrative and operational tasks.

This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination.

As an all-rounder, you will play a key role in ensuring smooth office operations and supporting our sustainability-focused mission and report directly to our Operations Manager.

Join us in shaping the future of sustainability while contributing to a dynamic and innovative work environment.

Your tasks

1. Oversee daily office operations and manage reception duties
2. Maintain office supplies and ensure efficient procurement processes
3. Ensure office activities and other events run smoothly and within budget
4. Handle correspondence, filing, and document management
5. Coordinate with vendors and suppliers and assist with procurement processes
6. Maintain accurate records of purchases and inventory
7. Incoming invoice verification and prepare for the approval process
8. Prepare outgoing invoices and manage receivables
9. Prepare export documentation and coordinate logistics for local and international shipments
10. Review, manage and post expense and credit card statements
11. Assist in planning and organizing of company events, meetings, and marketing initiatives
12. Support HR initiatives and employee engagement initiatives
13. Arrange travel itineraries, accommodations, and transportation
14. Assist with visa applications and travel documentation

Your profile

1. Proven experience as an Assistant, Receptionist, or Office Assistant
2. Strong knowledge of finance, office administration, and procurement processes is required
3. Excellent organizational and multitasking skills
4. Strong problem-solving skills and can work independently
5. Effective communication and interpersonal skills
6. Task-oriented, team player, and people-focused
7. Honest, proactive, and positive nature with a strong work ethic
8. High level of discretion and confidentiality
9. Reside within easy commuting distance to the Samrand (Centurion) area
10. Proficiency in English
11. Knowledge of XERO is advantageous

We offer

1. The opportunity to contribute to a vision of sustainably improving the world
2. An exciting role with significant personal responsibility and creative potential
3. A modern, innovative, and international work environment
4. Individual training and development opportunities
5. A competitive salary package and benefits
6. 20 days of paid vacation annually
7. Ongoing support and training to help you excel in your role and a welcoming and inclusive team culture at Bind-X