Office and Travel Administrator

At Digby Wells Environmental, we are passionate about what we do and are extremely fortunate to be able to Make A Difference in the lives of our colleagues, our clients, the communities we work in, and the environment.

The successful candidate will have excellent organisational skills, written and verbal communication skills, as well as competency in Microsoft Office applications.

Responsibilities

• Office and Asset Maintenance Administration
• Ensure the effective co-ordination of office maintenance, ensuring that issues highlighted through the maintenance email address and maintenance book are resolved timeously.
• Create and maintain the Company’s asset register and the correct disposal of assets in accordance with the governing legislation and regulations (environmental regulations, OHS act, etc.).
• Ensure all vehicles are insured, maintained, and licensed.
• Liaise with the Landlords of the building and service providers in accordance with scheduled times and as and when required (Cleaners, Fumigation, Fire, Security, furniture removals, interior decorators, carpet cleaning, blinds, etc.).
• Collect and deliver mail to and from the post office.
• Ensure that the generators are fueled and available in an emergency.
• Co-ordinate the office moves and changes effectively, timeously, and in accordance with company policies, procedures, and the applicable legislation.
• Provide administrative support to the Operational Management (OpsCo) Team.
• Sit at reception when the receptionist is not available.
• Travel Administration
• Ensure the effective co-ordination of staff travel and accommodation arrangements, including the administration relating to foreign evacuation. This includes ensuring that all travel arranged is billed to the appropriate project including own time.
• Effective resource and equipment management (Vehicles, Boardrooms, etc.).
• Health and Safety
• Provide Health and Safety Administration assistance to the Health and Safety Chairperson, including arranging meetings, minute taking, letter typing, agendas, etc.
• You will need to complete the Health and Safety Representative, First Aid, and Fire Fighter Training to effectively carry out this work.
• Ensure that weekly office checks in accordance with Health and Safety requirements are carried out to identify and address any issues. These must be submitted to the Group Office Manager by the end of every Monday, every week.
• Where maintenance or other issues relating to Health and Safety are identified through the office checks, you will be required to address or co-ordinate with the Landlord/Maintenance team to rectify.
• Ensure the First Aid Kits are appropriately stocked, and correct Health and Safety signage is visible.

Minimum Requirements

• Must have a Driver's License and be willing to drive. A Driver assessment will be completed prior to appointment.
• PC Literacy
• Customer focused
• Telephone skills
• Intrapersonal skills (build rapport, etc.)
• Communication (Verbal and written)
• Strong Customer Service focus.
• Good time management skills.