Office Administrator

Office Administrator required in Wadeville, Johannesburg.

We are seeking a savvy and efficient Office Administrator to manage front desk operations while supporting accounting functions and coordinating courier logistics.

This position is ideal for someone who thrives in a fast-paced, hands-on environment and is capable of handling more than just typical reception duties.

You’ll be the go-to person for a variety of tasks, from welcoming visitors to processing invoices and managing courier services.

Minimum Requirements:

• 3+ years’ experience in a receptionist or administrative support role.
• Proficiency in QuickBooks and MS Office (Word, Excel, Outlook).
• Excellent written and verbal communication.
• Ability to work independently and maintain professionalism at all times.
• Previous experience handling courier / logistics coordination is advantageous.

Duties and Responsibilities:

Reception & Administrative Support:

• Greet and assist clients, visitors, and internal staff professionally.
• Answer and route phone calls and manage company email correspondence.
• Maintain the front office and meeting rooms in a neat and organized state.
• Schedule meetings, arrange travel and accommodations, and manage calendar bookings.
• Provide general admin assistance to directors and other staff.
• Manage office supplies and ensure security procedures at reception and the main gate.

Accounts Administration:

• Prepare and process quotes, customer invoices, and supplier invoices.
• Handle reconciliations, and payments, and assist with other accounting duties.
• Update and maintain accounting records in QuickBooks.
• Process card payments via the point-of-sale system.
• Generate account-related reports and support data entry tasks.