Night Shift Facilities Officer

Facilities officers oversee all activities inside a building, making sure that health and safety standards are met and arranging for repairs when needed. They usually report to the facilities manager and the two of them work together in tracking expenses and coordinating with external vendors.

Responsibilities

• Fixing minor issues in appliances or arranging for repairs when needed
• Ensuring compliance with health and safety regulations
• Removing hazardous materials from all areas accessible to employees and guests
• Arranging for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)
• Checking rooms and furniture to identify needs for repairs or renovations
• Restocking office and kitchen supplies
• Designing and overseeing the schedule for cleaning and disinfecting the building
• Monitoring activities that happen outside the building, such as proper waste disposal and recycling
• Fixing minor malfunctions in office equipment
• Coordinating office and parking space allocation
• Keeping track of regular and ad-hoc facility expenses
• Conducting market research and comparing costs and benefits when evaluating new vendors
• Maintaining an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)
• Researching new services and appliances to facilitate operations

Experience and Skills

• 2 years work experience as a Facilities Officer or similar role
• Strong knowledge of facilities management operations
• Familiarity with office equipment and security systems
• Hands-on experience with facilities management software is a plus
• Understanding of safety regulations in offices
• Well-organised
• Sound judgement and the ability to think quickly during emergencies
• Certifications in Occupational Health and Safety
• Additional certification as a facility manager (CFM) will be a plus