Marketing Administrator

Marketing Administrator

The Marketing Administrator role is essential for the smooth operation of the marketing department, providing support to SAOTA, ARRCC, and OKHA. The primary responsibilities include assisting OKHA with social media community management and sourcing assets from existing content banks for social and digital platforms. Additionally, this role will liaise between internal and external teams, coordinating monthly and quarterly reporting, recurring meetings, and other key administrative functions.

KEY RESPONSIBILITIES:

Social Media & Digital Administration and Assistance

• Daily community management across OKHA Instagram & LinkedIn platforms and checking Facebook twice weekly.
• Pinning content to Pinterest weekly as per direction from the outsourced social media resource.
• Helping source assets from existing content banks for social and digital platforms and managing the filing thereof.
• Loading new products/updates/blog posts to the OKHA website.
• Creating monthly newsletters with assistance from internal OKHA teams, PR and management.
• Coordination of monthly and quarterly reports and liaison with external social media and digital resources input into reports.

Marketing Team Coordination

• Coordinate internal OKHA departments for spec sheets, catalogues, brochures, and price lists, managing the briefing of these to the graphics department.
• Coordination of monthly and quarterly reports and liaison with internal OKHA sales and production teams input into reports.

Meeting Coordination

• Schedule and manage recurring meetings, including agendas, minutes, and follow-ups.
• Ensure all meeting materials, presentations, and documentation are prepared and shared in advance.

Administrative Support

• Assist marketing team members with administrative tasks related to ongoing projects and campaigns.
• Maintain and organise department files, records, and documents, ensuring accessibility and accuracy.
• Track and manage departmental deadlines, reminders, and deliverables.

Team Collaboration

• Act as the central point of contact for scheduling and communication within the marketing team.
• Liaise with external vendors, suppliers, and partners to support project deliverables.
• Support onboarding processes for new team members, ensuring they are familiar with systems and procedures.

Marketing Operations

• Assist with updating and maintaining marketing calendars, trackers, and timelines.
• Support logistics for events, campaigns, and other marketing activities as needed.
• Provide ad hoc support for team requests, such as research, reporting, or coordinating approvals.

Process Improvement

• Identify opportunities to streamline administrative processes and improve team efficiency.
• Help implement new tools and systems to enhance communication and organisation within the team.

KEY REQUIREMENTS:

• Minimum of 2 years of proven experience as a Community Manager, Social Media Manager, Marketing Admin, PR Executive Assistant, or similar role in a PR or advertising agency or company department.
• Must have Meta and LinkedIn community management experience.
• Excellent communication, organisational, and problem-solving skills.
• Exceptional level of accuracy and attention to detail.
• Highly proficient in handling multiple projects simultaneously and adapting to changing deadlines and requirements.
• Ability to remain calm, multitask, and work under deadline-driven pressure.
• Highly proficient in Microsoft Outlook, Word, PowerPoint and Excel.

KEY CHARACTERISTICS:

The role requires the ability to work in a high-performance, professional environment, with constant learning opportunities. The successful applicant will need to be able to work under pressure, have strong attention to detail/accuracy, be organised, proactive, and self-disciplined.

Please note - All applicants must have a minimum 20Mbps (up and download), uncapped internet speed.

Why Join SAOTA:

At SAOTA, we foster a culture of creativity, continuous learning, and well-being. Our team members are encouraged to display creative problem-solving skills, develop themselves through Design Friday and RAD sessions, grow their careers with our online LMS platform and internal leadership responsibilities, socialize in interactive sessions like RUSk, Blink, and Team Socials, and prioritize their health and well-being with STRETCH sessions.

SAOTA's Work Environment:

We offer a hybrid working environment where staff can work from home, in-studio, or both. Our flexible working hours policy aims to accommodate staff's home life commitments while ensuring our work commitments are met.