Maintenance / Project Planner, East London

Applicants are required to meet the following criteria:

1. Grade 12 with Technical Degree or Diploma
2. Relevant Administration training or qualification
3. Time management skills and ability to work efficiently under pressure
4. Problem solving skills
5. Ensure productivity and meet deadlines
6. Effective communication and interpersonal skills, accuracy and attention to detail
7. Customer Service Orientation
8. Proficiency in use of MS Office and Pastel Evolution (Ordering)
9. 3 - 5 years administration experience and valid driver’s license
10. Property maintenance industry experience preferred

The successful applicant would be responsible for, but not limited to:

1. Ensure that sites are maintained effectively at lowest cost
2. Maintenance of Contractor list and fielding of issues from Retailers
3. Allocation of contractors
4. In-depth usage of E-maintenance to update action list
5. Create tasks on the Computerized Maintenance Management System (CMMS), and issue to suppliers and contractors in shortest turnaround time
6. Placing and re-scheduling of orders for Maintenance
7. Documentation of job details
8. Reserve spares and run material availability checks for both East and West regions
9. Create Purchase Orders (PO) of New Installation and communicate outstanding PO’s to finance and contractors/suppliers
10. Order spares or materials used by Maintenance Coordinators
11. Provide Maintenance and Contractors with a register for the following week’s schedules
12. Prepare and communicate the following week’s work schedule (equipment, sites, dates, etc) to relevant role players
13. Delegate work orders and provide confirmation slips
14. Update weekly KPI’s and perform monthly maintenance cost analysis from the existing budget. Highlight out of ordinary expenditures
15. Ensure all failure information is captured correctly on all reports from all contractors
16. Review reports and update maintenance plans accordingly
17. Monitor and coordinate calibrations, e-fuel installations, electrical, civil and P&T activities in conjunction with relevant Maintenance Coordinator.
18. Ensure optimal availability of infrastructure equipment and services in accordance with the E-maintenance (CMMS) approved budgets, timeous revenue recovery and clients’ needs for sites
19. Process invoices from suppliers and contractors
20. Drive departmental cost savings, utilize close to site contractors to minimize costs
21. Provide Business Consultants with maintenance plans and communication regarding site maintenance
22. General administration and filing

Salary: R20 000.00 - R30 000.00 per month, 13th, provident, medical, cell, laptop

Please email detailed CV and supporting documentation through to with “Project Planner” in the subject line.

If you have not received a response within 7 working days, please consider your application unsuccessful.