Logistics Manager

Job Specification: Logistics Manager

Job Purpose

The Logistics Manager will oversee and manage all inbound (Receiving) and outbound (Despatch) operations, ensuring efficiency, compliance, and cost-effectiveness. The successful candidate must be hands-on, experienced, and capable of working with various stakeholders, from van assistants to directors, demonstrating strong communication skills (both verbal and written).

Key Responsibilities

Receiving (Inbound Logistics)

· Ensure daily operational requirements are met within the Receiving department.

· Oversee forklifts, OPXs, and articulated lift vehicles to ensure they are operationally ready and compliant with regulations.

· Schedule and track inbound containers from port to point of delivery, ensuring timely arrivals.

· Manage relationships with existing suppliers while identifying potential alternative suppliers based on performance and cost metrics.

· Compile monthly reports detailing department activities, costs, and performance insights.

Despatch (Outbound Logistics)

· Ensure daily operational requirements are met within the Despatch department.

· Maintain processes for efficient shunting, staging, and loading of vehicles.

· Ensure smooth coordination between Operations and Despatch to meet delivery targets.

· Oversee delivery vehicle readiness (fit-for-purpose and regulatory compliance).

o Ensure vehicle logbooks and daily checks are maintained.

o Monitor debriefs and Proof of Delivery (POD) processes.

· Manage ad-hoc vehicle usage requirements as needed.

· Maintain supplier relationships, ensuring cost management and accountability through monthly feedback meetings.

o Identify potential new suppliers and manage cost approvals where necessary.

· Compile monthly reports on department activities and costs.

Key Requirements

Experience & Skills:

· Proven experience in logistics management (preferably in both Receiving and Despatch).

· Ability to work in a fast-paced, hands-on environment.

· Strong problem-solving skills and the ability to make quick, informed decisions.

· Excellent communication skills (verbal and written) – able to interact effectively with van assistants, operations teams, and directors.

· Experience with supplier management and cost control.

· Strong planning and organisational skills.

· Proficiency in logistics tracking, reporting, and compliance requirements.

Personal Attributes:

· Practical and hands-on – willing to get involved on the ground.

· Detail-oriented with strong analytical skills.

· Proactive and solutions driven.

· Adaptable and able to handle high-pressure environments.

· Strong leadership with the ability to motivate and guide teams.