Litigation Secretary - Temp to possible perm

Litigation Secretary - Temp to possible perm

2025-04-09 - 2025-05-09

Permanent

CPT002900

Legal

Top Law Firm has a vacancy in the Litigation Department for a litigation secretary with minimum 5 years litigation experience with a reputable Law Firm.

Responsibilities:

• Dictaphone and copy-typing of a wide range of documents
• Typing, formatting and collating of notices and pleadings
• Incorporating amendments to documents and verifying that amendments have been effected correctly
• Attend to issue pleadings, upload pleadings, sort pleadings
• Organize court files on CourtOnline and CaseLines
• Preparing resource, counsel and client files
• Opening of new matters and liaising with clients regarding the onboarding of new clients
• Strong administration and organisational skills in order to manage professionals' practices (diary management, answering telephone calls and tracking messages in the absence of the professionals)
• General office and personal administration
• Preparing pre-bills and billing memos (sending same to clients)
• Managing debtors and debt collection with the accounts department
• FICA administration: following up to ensure the FICA requirements are complete
• Liaise with clients, counsel, presiding officers, experts and other service providers when instructed to do so by Lawyers
• Assisting in preparation of tender submissions and presentations

Requirements:

• Minimum 5 years experience as a litigation secretary
• Excellent knowledge of MS Word programs (more specifically MS Word 2010 and Excel)
• Knowledge on Aderant Expert (CMS) accounting system
• Knowledge on FileSite
• Sound working knowledge of CourtOnline and CaseLines
• Experience in High Court litigation (motion proceedings)
• Secretarial diploma/legal secretarial diploma/paralegal qualification (advantageous)
• Matric essential

Please note only shortlisted candidates will be contacted