Legal Secretary: High Court - East London

Be among the first applicants.

Road Accident Fund

East London

ZAR 50 000 - 200 000

Be among the first applicants.

2 days ago

Job description

Job title: Legal Secretary: High Court - East London

Job Location: Eastern Cape, East London
Deadline: March 25, 2025

Key performance areas

Legal secretarial administration

Prepare court statements and forms that attorneys will need in court.
Dictate attorney’s audio files and written notes.
Transcribe and proofread legal documents.
Index and update pleadings and discovery binders.
Collect and deliver documents.
Support legal research for cases and communicate with vendors, experts, attorneys, opposing counsel, and other staff.

Standard, process and procedure maintenance

Ensure a strategy framework is maintained by required standards.
Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Provide administrative support to the strategy and reporting office by RAF policies and procedures.

Quality assurance activities

Maintain up-to-date written documentation and policies related to the organisation’s business activities.

Office Management

Maintain correspondence, filing, telephonic queries and provide general administration support to the office.
Maintain strict confidentiality in all matters relating to the office.
Make follow-ups on outstanding matters on behalf of the legal services department in the office.
Ensure all office requests are handled and responded to within set timelines.
Ensure availability of stationery within the department.

Meeting and diary management

Arrange meetings on behalf of the Legal Services department.
Take minutes and distribute these in accordance with set governance standards.
Maintain follow-up plan on meeting resolutions and matters outstanding.
Ensure confirmation of meetings and management of team diaries.
Schedule appointments with internal and external stakeholders as and when required.

Document control

Ensure that the filing system is always up-to-date and functional.
Collate court rolls received from the registrar for the responsible court divisions, update references and distribute to state attorneys.
Manage the retrieval of information at all times as requested in the office.
Ensure confidentiality of all documents under control and that documentation reaches the intended recipients.
Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
Collate all the court directives and update on the court directives database.
Maintain status update and records of all high value foreign national records for re-insurance purposes and report regularly.

Qualifications And Experience

National Diploma in Business Administration/Law related qualification.
Relevant 2 years’ experience in a business/law administration related environment.