Leasing Coordinator

About Us

Capital Land is a leading investment property boutique involved in the asset and property management of institutional and private commercial property portfolios in South Africa. We manage one of the largest portfolios of specialised retail assets servicing the high growth mass market in South Africa, comprising of 27 commercial properties valued at approximately R8 billion.

The core operations of Capital Land involve commercial property asset management, financial administration, operations, utilities and facilities management, property development, leasing, legal and compliance management, marketing, media and promotions, and the management of Corporate Social Investment programmes for institutional and private clients.

Our Company Culture

Our company culture is one of ownership, accountability, excellence, teamwork and active participation in uplifting the communities in which we operate. We are committed to upholding our corporate values of integrity, accountability, teamwork, excellence, and compassion.

Employment Type

Full time

Role Description

Are you a driven individual, with a passion for property and looking to join a dynamic asset management team?

We are looking for a Leasing Coordinator to join the team. A suitable candidate should have experience with lease drafting, be familiar with MDA, place a high premium on honesty and integrity, value collaboration, demonstrate a strong work ethic and possess the self-confidence and self-motivation to deliver against tight deadlines in a high-performance environment.

The position will report to the Leasing Administration Manager.

Key Responsibilities

As a Leasing Coordinator at Capital Land, responsibilities include but are not limited to:

• Interpretation and data entry of new leases into MDA, for lease information and recurring billing.
• Interpretation and data entry into MDA of ancillary documentation, such as renewals, amendments, addendums and terminations.
• Capturing all information in a timely manner with a focus on accuracy and continuity.
• Drafting renewal packs, offers to lease, leases and any supporting leasing documentation timeously and accurately.
• Working with the team to complete any Area Change Requests for leasing activity that require a unit area change.
• Have an understanding of the upcoming lease documentation and act on inputting leasing documents onto MDA to ensure accurate leasing activity.
• To ensure that the leasing activity is recorded accurately and in a timely manner to support external reporting requirements.
• Assisting with the first step in the commission calculations process.
• Communicate Lease Administration changes to the team as applicable.
• Provide support to the team when needed.
• To regularly communicate with and follow up with tenants on outstanding documentation including FICA documents.
• Assist Tenants, other leasing administrators and Centre Managers to resolve all complex tenant leasing queries.
• Keep all tenant and lease files in filing system updated and current.
• Assisting with the capturing of turnover figures.
• Other duties as assigned.

Candidate Requirements

• Practical and relevant work experience must be demonstrated in the candidate's CV.
• Contactable references are essential.
• Experience working on MDA will be advantageous.
• The candidate must have excellent English language skills (speak, read, write).
• Having Xhosa and/or Zulu language skills will be advantageous.
• The candidate must have attention to detail, be able to work in a team, adhere to company processes and take initiative when necessary.
• MS Outlook is essential. The candidate must be able to manage their email well and have a good grasp of email.
• Excellent telephone etiquette is essential.
• Good knowledge of MS Excel will be advantageous.
• Well-groomed, neat, flexible, reliable and organised.

Turnaround Time

The closing date for applications is Friday 7 March 2025. Please send your CV and proof of qualifications to careers@capland.co.za.

The shortlisting process will begin after applications close.

If you have not received a response within one month, your application was most likely unsuccessful. Should you, after submission, no longer wish that your information be processed for purposes of this application, you may contact our head office and instruct us accordingly.