Laboratory Assistant: Cellular Therapy Laboratory

Job Description

KPA 1 Administrative Duties

1. Perform data capture of patient and donor information on internal and external databases.
2. Prepare billing documentation and enterprise scan and load them onto the content server for the Finance department.
3. Prepare patient files and documents for checking, signature and dispatch.
4. Maintain an efficient filing system such as stock control, equipment, maintenance, repairs, orders (shopping carts, purchase orders, invoices and proof of payment as appropriate) and stores files.
5. Print certificates of analysis for reagents and consumables received in the laboratory.
6. Print freezer graphs and patient test results for filing.
7. Create shopping carts on SAP.
8. Follow up on outstanding items and orders in a timely fashion.
9. Book travel-associated requirements on the travel service provider site.
10. Conduct stock take of the laboratory consumables and generate reservations on SAP.
11. Communicate with Stores with regard to reservations.
12. Maintain an adequate stock of all supplies needed in the laboratory.
13. Prepare documents to be archived according to SOP.
14. Retrieve archived documents and files as and when required.
15. Communicate with the Finance Department with regard to all billing enquiries.
16. Prepare minutes of laboratory meetings as and when required.
17. Communicate with external service providers with regard to problems experienced.
18. Follow up on incomplete requisitions with physicians or transplant coordinators.
19. Dispatch samples for testing by both internal and external stakeholders.
20. Attend to liquid nitrogen suppliers for deliveries.
21. Send out flow cytometry reports to the correct clinical facilities and clinicians.
22. Internal receipt and delivery of samples as and when required.
23. Update stem cell calendar as and when requests for re-infusions are received.
24. Dispatch samples and/or consumables upon request.
25. Handle laboratory work-related telephonic enquiries.
26. Interact professionally and courteously with internal and external stakeholders.

KPA 2 Operational Duties

1. Prepare stem cell hampers for out-of-zone stem cell collections.
2. Ensure temperature monitoring for all lab equipment is accurate.
3. Coordinate the booking of eye serum donations with donor centers.
4. Receive and process eye serum both electronically and physically, including spinning and labelling after bottling.
5. Update stem cell calendar with all appropriate information as and when received from registries and clinical facilities.
6. Dispatch samples and/or consumables upon request.
7. Handle laboratory work-related telephonic enquiries.
8. Receive and pack all received stock.
9. Discard expired reagents and report on wastage and low stock levels.
10. Routine cleaning, inventory and management of fridges and freezers.
11. Attend and provide feedback at scheduled meetings.
12. Perform other reasonable job-related duties upon request.

KPA 3 SHEQ Duties

1. Compliance to safety policies and procedures.
2. Compliance to policies and procedures to ensure that accreditation requirements are implemented and maintained.
3. Identify systems non-conformances and elevate problems and/or solutions to the Head: Cellular Therapy Laboratory.
4. Assist with the preparation and monitoring of a scheduled maintenance and calibration program for the laboratory.
5. Prepare plant maintenance requests for equipment maintenance and calibration.
6. Coordinate with external vendors for scheduled services.
7. Assist with the preparation, tracking and traceability of healthcare risk waste when required.
8. Report all incidents or near-misses.
9. Perform daily temperature checks and print monthly monitoring graphs.
10. Cleaning of laboratory work areas and benches.
11. Assist manager/s and other stakeholders in problem-solving and troubleshooting for nonconformances and incidents.
12. Perform reasonable job-related requests.

KPA 4 Waste Disposal Duties

1. Dispose of waste according to the standard operating procedure.
2. Order, receive and store all stock required from Waste Disposal providers.
3. Attach traceability labels and scan containers into stock using the relevant laboratory information system.
4. Capture waste information electronically using the appropriate system.
5. Complete the changeover/rotation of waste bins/buckets/wheelie bins according to the waste management policy when required, but at least once a week.
6. Complete waste traceability documentation, including but not limited to: recording of waste tracking documentation, preparing dangerous goods documentation etc.
7. Collect and place waste containers in the designated area.

Minimum Requirements

1. Matric/Grade 12
2. HPCSA Registered Laboratory Assistant
3. Computer literacy in Microsoft Office.
4. SAP and/or Meditech experience preferable.