Junior Debtors Clerk

A Debtors Clerk in an office automation company in Fourways plays a crucial role in managing the company's accounts receivable, ensuring timely collection of outstanding debts, and maintaining accurate financial records.

Job Description

1. Invoicing: Generate and issue invoices accurately and promptly, ensuring proper coding and approvals are in place.
2. Customer Statements: Prepare and distribute monthly customer statements, following up promptly on any outstanding balances.
3. Balance Sheet Reconciliations: Perform reconciliations for accounts receivable-related accounts, investigating and resolving discrepancies efficiently.
4. Credit Control & Collections: Assist in the collection of outstanding debts, following up with customers via email and phone to ensure timely payments.
5. Payment Allocations: Apply customer payments to outstanding invoices correctly and address any payment discrepancies.
6. Dispute Resolution: Collaborate with internal teams and customers to resolve billing disputes and queries, maintaining positive customer relations.
7. Reporting: Support the preparation of accounts receivable aging reports, debtor analysis, and other financial reports as required.
8. Compliance & Documentation: Maintain accurate records of all accounts receivable transactions, ensuring adherence to company policies and financial regulations.
9. Refunds Processing: Assist in processing and vetting customer refunds through both online and in-store platforms.

Minimum Requirements

1. Education: Grade 12 (Matric) with a qualification in Finance or Accounting.
2. Experience: A minimum of 2 years of experience in a debtors or accounts receivable role, preferably within a medium to large entity.
3. Industry Experience: Experience in the property environment or office automation industry will be an advantage.
4. Software Proficiency: Experience working on financial software such as MRI, MDA, Sage Evolution, or Pastel Partner.
5. Advanced MS Excel Skills: Advanced MS Excel skills are often required.
6. Skills: Strong numerical aptitude and attention to detail; excellent verbal and written communication skills; ability to work under pressure and meet deadlines; proficiency in financial controls and debtor administration; strong organizational and administrative skills.