Junior Buyer

Primary purpose
Responsible for purchasing materials, supplies or equipment for a business. Their duties include negotiating deals with suppliers, researching possible item selections and taking inventory of current products.

Key Roles And Responsibilities

1. Purchase Order Processing
   
   • Prepare purchase orders and ensure the accuracy of specifications and quantities.
   • Issue purchase orders to the required stakeholders.
   • Obtain quotations from the relevant stakeholders.
   • Adhere to all policies and procedures related to purchase order monitoring.
   • Directly supports all the departments by obtaining materials and supplies needed.
   • Process requisitions and update management on status of orders.
2. Order Fulfilment and Delivery
   
   • Monitor and track order to ensure timely delivery and availability of goods.
   • Ensure goods purchased meet the requirement of the company.
   • Assess quality of stock received, and liaise with suppliers on any discrepancies with the requested orders.
3. Inventory Management
   
   • Monitor inventory levels and place orders as required to maintain adequate stock levels.
   • Work closely with internal stakeholders to ensure that inventory records are updated.
4. Stakeholder Engagement
   
   • Coordinate with inventory team, management, and stock/storeroom as required.
5. Reporting and Administration
   
   • Maintain records of purchases and all related information for audit purposes.
   • Compile and provide purchase order reports to management containing all the required information timeously.

Job Requirements

Education, Experience, Attributes

Knowledge, skills and attributes:

• Strong communication and negotiation skills.
• Proficiency in procurement software and Microsoft Office Suite.
• Strong analytical mindset with the ability to interpret trends and data.
• Knowledge of buying and purchasing protocols.
• Strong attention to detail and documentation skills.
• Able to multitask, prioritize, and manage time efficiently.
• Strong organizational skills, a good understanding of sourcing and the ability to maintain vendor relationships.

Education And Training

• Diploma in supply chain management, business administration, commerce or related field.
• Bachelor’s degree is advantageous.

Experience

• 2-3 years’ experience as a Junior Buyer or in a similar position.
• Store Keeping/Procurement jobs.