IFRS Advisory Services Team Lead-3

Administration and Office Manager (JB5097)

Salary: R250 000 to R280 000 Annually

Type: Permanent

A leading environmental and sustainability consulting firm is looking for a highly organized and proactive Office and Administration Manager to oversee daily operations and support key business functions. This role is essential in maintaining a structured, efficient, and compliant workplace, ensuring seamless administrative processes that contribute to the company’s environmental and sustainability initiatives. The ideal candidate will have strong leadership, multitasking, and problem-solving skills, with the ability to enhance office operations and support cross-functional teams in a dynamic and purpose-driven environment.

Minimum Requirements:

1. Proven experience as an Office Manager, Administrative Assistant, or similar role
2. Proficiency in Office365 and CRM tools
3. Strong organizational, time management, and multitasking abilities
4. Excellent written and verbal communication skills
5. Leadership qualities with a collaborative and problem-solving mindset
6. Attention to detail with strong administrative and coordination skills
7. Knowledge of basic bookkeeping, office budgeting, and expense tracking
8. Familiarity with health, safety, and compliance regulations (POPIA, First Aid, Incident Investigation)
9. High school diploma or equivalent (required)
10. Additional qualifications in Office Administration, Business Management, or related fields (preferred)

Duties and Responsibilities:

1. Office Operations & Administration:
2. Oversee daily office activities, ensuring compliance with company policies
3. Maintain digital (SharePoint) and physical filing systems
4. Manage office supplies, equipment maintenance, and IT support coordination
5. Handle administrative correspondence, document preparation, and database management
6. Assist HR with onboarding and personnel records

1. Technical & Project Support:
2. Provide administrative support to technical staff and management
3. Organize logistics for events, staff travel, conferences, and courses
4. Manage project-related administration, including Letters of Appointment
5. Facilitate tenders, vendor registrations, and report uploads
6. Manage office budgets, process invoices, and ensure timely payments
7. Track supplier invoices and project expenses against budgets

1. Health, Safety & Compliance:
2. Implement and maintain health and safety policies
3. Ensure compliance with legal requirements and POPIA regulations
4. Act as the First Aid and Incident Investigation representative
5. Organize safety drills and maintain compliance records
6. Supervise and support administrative staff for smooth operations
7. Foster a positive office culture, collaboration, and problem-solving

Act as the primary contact for office-related queries.