Human Resources Manager | Cape Town

The ideal candidate must be innovative, passionate, self-directed and methodical. The main purpose of this role is to ensure the overall achievement of the strategic and operational goals of the HR function. The incumbent has to take ownership of the talent acquisition and management processes, advise the company on HR related matters, comply with all regulatory requirements, payroll administration and the delivery of HR related projects. The incumbent should demonstrate experience in driving a high-performance culture through impactful initiatives & fair HR policies and practices.

HR Administration & Data Management

1. Ensuring all forms are completed to conduct necessary checks
2. Drafting offers & contracts (HR packs)
3. Completing employee files for audit purposes
4. Creating and maintaining checklists
5. Developing a tracker to track all movements within the company

Recruitment & Selection

1. Performance Management
2. Improve and execute an effective annual performance management system linked to salary review and incentives to extent appropriate
3. Drawing up KPI’S with line managers
4. Ensure that deadlines are met and records are maintained
5. Provide staff with the necessary support to meet their KPI’S
6. Sitting in consultations with line managers and non-performers (IR)
7. Assist with the coaching and training initiatives for staff

Employee Life Cycle

1. Onboarding of all new employees
2. Scheduling induction and ensuring completion of program
3. Ensuring that exit interviews are conducted at the appropriate level and any learnings are escalated
4. Develop succession plans
5. Identifying business challenges
6. Drafting all the relevant documentation for staff in order to perform studies
7. Drafting of all the necessary agreements

HR Policies and Compliance

1. Ensuring all policies are up to date in accordance with the necessary legislation
2. Reviewing all policies quarterly
3. Ensuring that all policies are signed off by the executives
4. Identifying business needs and seeing what courses / qualifications inseta offers that would benefit our business
5. Drafting the workplace skills plan
6. Liaise with Seta as I am the contact person on behalf of Lion
7. Ensuring that all staff are registered once qualifications are approved and completing all necessary documentation
8. Drafting of the workplace skills plan

Reporting

1. Monthly reporting on all new joiners and leavers
2. Maternity reports
3. Reporting on all disciplinaries
4. Submission of the annual employment equity report – ensuring that the information is up to date
5. Reporting on the workplace skills plan
6. Quarterly report to Human Capital Committee / Board
7. Monthly attendance and reporting to Exco

Industrial Relations

1. Drafting of all warnings
2. Counselling (attendance, record keeping and guidance)
3. Drafting charges
4. Ensuring that the disciplinary procedure is followed correctly
5. Assisting the trainer with the training documentation after a skills gap analysis was conducted
6. Maintaining registers and ensuring that all staff goes for the necessary training

Health and Safety

1. Ensuring that the company has a relevant first aider & Fire Marshalls (by ensuring that the training happens before certificates expire)
2. Chairperson of the Health and safety representatives

Employee Wellness and Employee Engagement

1. Become trusted advisor to employees through sound advice and confidential access when required
2. Offering employees assistance in all matters where the company can assist
3. Develop and execute a plan of regular staff engagements and events to solicit a positive working experience and environment
4. Overall management of the office and staffing logistical requirements

Payroll Function, Attendance & Leave Management

1. Preparing and instructing the monthly payroll and ensuring all the supporting documentation is gathered before submission
2. Recruitment & selection
3. Drawing up of adverts with the relevant manager
4. Placing adverts
5. Shortlisting
6. Arranging interviews with the necessary panel
7. Conducting of interviews and being the interview lead
8. Negotiating with the candidates
9. Extending the offer and drafting the necessary documentation before onboarding occurs

Qualifications and Experience:

1. Degree in HR / Industrial Psychology or equivalent qualification
2. Between 3 – 5 years of experience in HR Manager / generalist role
3. 3-5 years experience in the Insurance industry would be advantageous
4. Advanced Microsoft Office skills
5. Own transport and valid driver’s license