Human Resources Administrator (Payroll)

Introduction

A leading company based in Olifantsfontein is looking for a Human Resources Administrator with payroll and Excel experience, to maintain and update records and internal databases and to provide HR, Payroll and Employee Benefits administration services to the branch and business.

Duties & Responsibilities

1. Process Employee Benefit Administration
   • Capture all employee additions, amendments, terminations and claims on service provider portals.
   • Verify records on supplier portals and keep internal claim and other recordkeeping up to date.
   • Submit group scheme claims, home loan applications, medical aid withdrawals and membership changes, disability and death claims via email correspondence.
   • Capture deduction changes on payroll and ensure that employer contributions and payroll deductions are processed accurately and timeously.
   • Assist with required communication and administration to ensure successful finalization of all employee queries.
   • Assist to distribute and collate communication and documentation to and from branch HR departments.
   • Assist with the compilation and storage of records, reports, and documentation in accordance with legislative requirements eg. POPIA and Pensions Act.
2. Process Payroll Input
   • Capture input on payroll system for respective branches and third parties.
   • Perform calculations according to input received and capture input in the systems.
   • Ensure master data integrity and accuracy of payroll data/records (electronic & manual).
   • Control input by checking dummy pay slips for accuracy in order to rectify if necessary and process in payroll.
   • Assist with required communication and support to ensure successful resolution of all payroll queries.
   • Provide support to branches and assist employees and HR users with payroll and system related queries.
   • Provide assistance with the packing and shipping of monthly employee pay slips and other branch documentation.
3. Provide HR Systems Support
   • Provide first line HR systems support to all regional HR systems users (budget, Performance Management etc.).
   • Provide first line HR systems support to all branch Manager Self Service (MSS) and ESS system users.
   • Provide full support and back-up function for all HR System functionality.
   • Perform troubleshooting and system problem-solving.
4. Provide HR Administration Support
   • Assist Branch HR Administrator with admin functions relating to employee engagements, changes and terminations.
   • Assist to administer the national personnel budget process, and the management of all branch budget changes.
   • Provide general HR administration and reporting support as required by the team.
   • Prepare presentations and ad-hoc reports upon request.
   • Provide accurate management information upon request.
5. Support Internal and External Audit Processes
   • Perform system and payroll data audits (electronic & employee files) to ensure Employee Master data integrity.
   • Collate, verify, track and provide feedback to branches on all monthly audits.
   • Support payroll, HR and Systems teams with annual payroll processes (external auditors).
6. Provide General Administrative Support
   • Arrange and distribute medical aid cards and medical aid bags to members.
   • Act as stand-in for all Benefit, HR Admin and Payroll team members when required.
   • Prepare presentations and ad-hoc reports upon request.
   • Provide accurate management information upon request.
   • Assist management with travel and meeting arrangements.
   • Provide any general administrative assistance required with projects and ad-hoc requests.

Desired Experience & Qualification

• GRADE 12 OR EQUIVALENT NQF4
• Business English: Fluent
• Relevant diploma or degree
• Computer literacy (Intermediate)
• MS Office skills mandatory

Package & Remuneration

R18 000 – R 22 000 CTC pm.