Human Resources Administrator

Ogilvy South Africa seeks a highly organised and detail-oriented HR Administrator to support our dynamic team.

The ideal candidate thrives in a fast-paced environment, managing HR processes with precision and accuracy.

Responsibilities

1. Freelancer Management: Manage the entire freelancer lifecycle, from onboarding to offboarding. Generate contracts, manage onboarding documentation, and share information with payroll. Engage Business Technology regarding systems access for freelancers. Follow up on freelancer invoices and timesheets. Ensure completion of mandatory WPP courses for long-term freelancers.
2. Offboarding: Manage the offboarding process for permanent employees & freelancers. Initiate system terminations and access revocations. Manage the return of company assets. Prepare certificates of service.
3. Leave Administration: Conduct final leave approvals on the automated leave system (ESS). Assist employees with ad hoc leave queries.
4. General HR Support: Assist with new hire orientation and first-day logistics. Ensure new joiners have the necessary equipment, access, and resources on their first day. Prepare long service anniversary and birthday/anniversary communications. Resolve technical issues for system users by engaging with Business Technology and WPP IT.

Qualifications & Skills

1. Tertiary Qualification in Human Resources / Industrial Psychology
2. 1-2 years proven experience as an HR Administrator
3. Strong organisational and time-management skills
4. Excellent attention to detail and accuracy
5. Proficient in Microsoft Office Suite and HR systems
6. Excellent communication and interpersonal skills
7. Ability to work independently and as part of a team
8. Ability to handle confidential information with discretion