Human Resources Administrator

Ogilvy South Africa seeks a highly organised and detail-oriented HR Administrator to support our dynamic team. The ideal candidate thrives in a fast-paced environment, managing HR processes with precision and accuracy.

HR Administrator

We are seeking a highly organised and detail-oriented HR Administrator to join our team. This role is responsible for managing a wide range of HR administrative tasks, including management of the freelancer process, onboarding and offboarding of employee leave administration, and general HR support. The ideal candidate will be a proactive problem-solver with excellent communication skills and a strong commitment to accuracy.

Responsibilities:

Freelancer Management:

• Manage the entire freelancer lifecycle, from onboarding to offboarding.
• Generate contracts, manage onboarding documentation, and share information with payroll.
• Engaging Business Technology with regard to systems access for freelancers.
• Follow-up on freelancer invoices and timesheets.
• Ensure completion of mandatory WPP courses for long-term freelancers.

Offboarding:

• Manage the offboarding process for permanent employees & freelancers.
• Initiate system terminations and access revocations.
• Manage the return of company assets.
• Prepare certificates of service.

Leave Administration:

• Conduct final leave approvals on the automated leave system (ESS).
• Assist employees with ad hoc leave queries.

General HR Support:

• Assist with new hire orientation and first-day logistics.
• Ensure new joiners have the necessary equipment, access, and resources on their first day.
• Prepare long service anniversary and birthday/anniversary communications.
• Resolve technical issues for system users by engaging with Business Technology and WPP IT.

Qualifications & Skills:

• Tertiary Qualification in Human Resources / Industrial Psychology
• 1-2 years proven experience as an HR Administrator
• Strong organisational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite and HR systems.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.

Ability to handle confidential information with discretion.