Human Resources Administrator

Background

The African Climate Foundation (ACF) is the first and only African-led climate change re-granting organisation on the continent. Through a combination of grant making, fellowships, transformational research, technical assistance, coalition building and advocacy the ACF seeks to support interventions at the nexus of climate change, and development that have the greatest potential to deliver long-term socio-economic transformation and inclusive development.

About the Role

Reporting to the HR Manager, the HR Administrator provides administrative support to the HR department, ensuring the smooth operation of HR processes and functions. The role is primarily focused on maintaining HR records, scheduling and coordinating meetings, managing queries, processing paperwork, and assisting with daily HR activities.

Responsibilities include but not limited to:

HR Administration:

1. Maintain accurate employee records and HR databases, ensuring all data is up to date.
2. Prepare and process HR documents, including letters, and forms.
3. Manage and track time-off requests.
4. Update the BambooHR system.
5. Update contracts and draft letters.

Recruitment Support:

1. Assist with posting job advertisements, schedule interviews, and follow up with candidates.
2. Complete background checks for successful candidates.
3. Prepare and distribute recruitment-related correspondence and documentation.

Onboarding & Offboarding:

1. Schedule onboarding activities.
2. Organise employee logins and coordinate equipment for new staff.
3. Manage all new employee documentation and filing.
4. Assist with probation documents.
5. Coordinate the exit process, including organizing exit interviews and handling administrative offboarding tasks, including the retrieval of company property and system access.

Learning & Development:

1. Maintain training records and provide logistical support for learning initiatives.

Payroll & Benefits Administration:

1. Provide support when required with payroll preparation, including updating employee records and processing changes.
2. Complete UIF documentation when required.

Employee Wellness:

1. Support the HR team with wellness activities.
2. Handle EAP platform queries.
3. Organise flowers and cards related to specific occasions and within pre-determined budgets.

HR Reporting & Compliance:

1. Generate HR reports as needed and assist in preparing compliance documentation.
2. Ensure employee files are compliant with legal and company requirements.

General Administrative Duties:

1. Provide administrative support to the HR team, including scheduling meetings, taking minutes, and handling correspondence.
2. Manage the HR department’s supplies and resources.
3. Responding to HR or system queries.
4. Processing supplier invoices with finance.
5. Support the coordination of employee engagement initiatives and events.
6. Willingness to assist team members when required.

Required Qualifications and Experience

1. Relevant diploma/degree in Human Resources.
2. At least 3 years’ HR experience in a similar role.
3. Advanced computer literacy and experience on HR systems (BambooHR is beneficial).
4. Excellent attention to detail.
5. Ability to juggle many priorities.
6. Team player with strong interpersonal skills.
7. Problem-solving skills.
8. Ability to build good working relationships.
9. Excellent communication skills (verbal and written)
10. High levels of integrity and confidentiality.

Start date: Position available immediately.

Contract duration: 12 months (renewable based on mutual agreement)

Location: ACF has an office in Cape Town, South Africa. Remote working will be considered within South Africa, with a preference for candidates based in Cape Town.

Closing date: 6 April 2025

For further information about the ACF, visit www.africanclimatefoundation.org.

Should you not hear back from us by 31 May 2025, please consider your application to be unsuccessful.

The ACF strives to be an equitable organisation with a team which reflects the diversity of Africa.

In compliance with the Protection of Personal Information Act (POPIA), The ACF assures all applicants that any personal information provided during the recruitment process will be treated with the utmost confidentiality and used solely for recruitment purposes. Your privacy and data security are of paramount importance to us. By applying for this position, you consent to the collection, processing, and storage of your personal information for recruitment-related activities only. The ACF is committed to safeguarding your privacy and maintaining the trust you place in us.