HR Senior Administrator

Location: [[Cape Town]] | Job-ID: [[212715]] | Contract type: [[Permanent]] | Business Unit: [[Human Resource]]

Position Overview:

We are seeking a dedicated and detail-oriented Administrator to provide comprehensive administrative support across multiple HR functions. This pivotal role will assist in ensuring smooth operations within the HR department by supporting the Payroll, Talent Acquisition, and HR Business Partner (HRBP) teams. The successful candidate will act as a key backup to the Payroll Administrator and assist in various HR-related activities, including payroll support, recruitment administration, system management, and employee relations processes.

Key Responsibilities:

Payroll Support:

1. Act as the second-in-command (2IC) for the Payroll Administrator, providing essential backup in the processing of monthly payroll.
2. Assist with the preparation of payroll data, including the validation of employee information and attendance records.
3. Ensure payroll-related queries are addressed promptly and accurately.
4. Maintain accurate payroll records and support the preparation of reports.
5. Support compliance with tax, legal, and organizational requirements related to payroll.
6. Handle payroll queries and liaise with employees regarding discrepancies.

Talent Acquisition Support:

1. Post job vacancies on relevant platforms and internal systems.
2. Coordinate and schedule interviews between candidates and the Talent Acquisition team.
3. Manage the applicant tracking system, ensuring candidates are updated and organized throughout the recruitment process.
4. Facilitate pre-employment checks, including reference checks, background verifications, and any other screening required.
5. Support new hire orientation sessions and ensure timely onboarding.
6. Assist with new hire documentation and onboarding logistics.

HRBP Support:

1. Provide administrative support to the HRBP team, including system administration, data entry, and reporting.
2. Assist in absence management, tracking employee leave, and ensuring records are up-to-date.
3. Support HRBP activities related to employee relations, including document preparation and communication.
4. Assist in the coordination of training and development initiatives, ensuring accurate records and reporting.

General HR Administration:

1. Support the leaver process, ensuring accurate documentation and processing of employee exits.
2. Coordinate and manage HR-related events, including sending birthday emails and managing other HR-related administrative activities.
3. Assist with the creation, organization, and maintenance of employee records.
4. Maintain the HR filing and ensure compliance with all relevant policies and regulations.
5. Prepare and distribute standard HR reports and other HR documentation and dashboards.
6. Ensure compliance with data protection and confidentiality standards.

Qualifications and Skills:

1. Relevant tertiary qualification (e.g., Diploma or Degree in HR) is advantageous.
2. Minimum of 3-5 years’ experience in HR administration, with exposure to payroll, recruitment, and HR systems.
3. Strong knowledge of HR processes, including payroll administration, talent acquisition, and employee relations.
4. High proficiency in HR software (SAP & SuccessFactors) and MS Office Suite (Excel essential).
5. Exceptional attention to detail, organizational skills, and the ability to handle multiple tasks simultaneously.
6. Excellent communication skills, both written and verbal.
7. Ability to maintain confidentiality and demonstrate integrity in handling sensitive information.

A proactive, problem-solving attitude and a team player mindset.