HR Officer

Our established client in the manufacturing business is urgently seeking an HR/Payroll Officer to join their dynamic team

HR Administration

• Provide ongoing advice and support to employees and leaders on company HR policies, benefits, and procedures.
• Process, verify, and maintain documentation related to employee activities, including training, grievances, disciplinary hearings, and performance reviews.
• Assist in the the Generation of employment offers, contracts, annexures, training contracts, confirmation of employment, internal transfers, and promotion letters.
• Ensure new employees receive and return their starter packs, including all necessary documentation, within agreed timelines.
• Manage all HR-related administration, ensuring electronic processing and accurate, timely filing of employee records.
• Record minutes for various HR-related meetings.
• Compile and submit monthly HR statistics and progress reports.
• Prepare month-end headcount reports.
• Handle ad hoc administrative tasks and assignments to support HR management.
• Lead and manage a structured recruitment process for interns each financial year, ensuring alignment with BEE requirements and business strategy
• Build and maintain relationships with tertiary institutions and third parties to source high-calibre candidates
• Screen CVs and manage pre-screening interviews.
• Draft internship and SETA agreements within specified timelines.
• Maintain a database of candidate information and track intern absorption, both internally and externally.
• Coordinate annual career fairs to build a potential candidate database and develop relationships with stakeholders.
• Ensure adherence to BBBEE legislation and Codes of Good Practice.
• Monitor and report on progress against transformation and sustainability plans and prepare the organization for external verification.
• Ensure all new benefit applications are completed and signed before submission to Discovery, AFRF, and SATU.
• Maintain strong relationships and communication with internal and external stakeholders
• Ensure full compliance with Employment Equity and Skills Development.
• Facilitate employee engagement focus group discussions and develop action plans to address focus areas
• Organize events aligned with the employee wellness calendar.

Payroll

• Complete and submit all new engagement documentation to payroll before the cut-off date.
• Sage 300
• Process access requirements for new employees.
• Ensure timely payroll submissions.

Maintenance of Employee Files

• Maintain accurate and updated information in both digital and hard copy employee files.

Knowledge and Qualification:

Experience:

• 3-5 years of HR and Payroll experience.
• Experience in payroll administration and processing.
• Experience in the manufacturing is advantageous.
• Experience working in a unionized environment.
• Proficiency in time and attendance and payroll systems.
• Ability to interview and assess candidate suitability.
• Intermediate skills in MS Office (Excel, Word, PowerPoint).
• Excellent customer service and relationship management skills.
• Strong analytical skills and proactive problem-solving abilities.
• Ability to multitask, manage conflicting priorities and deadlines.
• Ability to work both independently and collaboratively.

Behaviors:

• Self-managed and proactive.
• Strong administrative and communication skills.
• Ability to manage stress and multiple deadlines.
• Ethical and integrity-driven.
• High attention to detail.
• Strong interpersonal skills.
• Ability to work independently and in a team.

Location: City of Johannesburg Metropolitan Municipality, South Africa