HR Coordinator

Job Title: HR and Compliance Officer

Reports to: Director / General Manager

Job Purpose:

The HR and Compliance Officer is responsible for managing human resources functions, ensuring compliance with the Protection of Personal Information (POPI) Act, and overseeing company-wide compliance with regulatory and organizational policies. This role combines HR expertise with a strong focus on legal compliance to support a safe, productive, and legally compliant workplace environment.

Key Responsibilities:

1. Human Resources (HR) Management
   • Oversee recruitment, onboarding, and offboarding processes to align with organizational objectives and ensure adherence to HR best practices.
   • Develop and implement HR policies, ensuring they are updated, legally compliant, and aligned with company culture.
   • Manage employee relations by handling employee concerns, conflict resolution, and grievance procedures.
   • Support performance management and career development initiatives, including performance evaluations, training, and development programs.
   • Handle payroll and benefits administration, ensuring accurate, timely, and legally compliant processes.
2. POPI Compliance
   • Ensure full compliance with the Protection of Personal Information (POPI) Act, protecting employees’ and clients' personal information.
   • Develop, implement, and review privacy policies and procedures to safeguard personal data.
   • Conduct regular data protection training sessions for employees to foster awareness and understanding of POPI regulations.
   • Monitor data access and management practices to identify potential breaches or non-compliance issues.
   • Act as the point of contact for data subjects in relation to personal data queries and access requests.
3. General Company Compliance
   • Develop, implement, and enforce compliance programs that meet regulatory requirements and align with company values.
   • Conduct regular audits and assessments to ensure company policies, procedures, and documentation are compliant with legal standards.
   • Collaborate with department heads to support department-specific compliance needs.
   • Provide training and awareness programs for employees to understand regulatory obligations and ethical practices.
   • Prepare and submit compliance reports to regulatory bodies as needed and maintain accurate compliance records.
4. Risk Management and Incident Response
   • Identify, assess, and mitigate risks related to HR practices, POPI, and company compliance.
   • Develop incident response plans for data breaches or regulatory violations and lead the investigation and resolution of incidents.
   • Collaborate with legal teams, IT, and external agencies when necessary to address compliance issues promptly.
5. Reporting and Documentation
   • Maintain accurate records and documentation on HR, POPI, and compliance activities, ensuring they are secure and accessible only to authorized personnel.
   • Prepare periodic reports on compliance status, HR metrics, and areas for improvement for senior management.

Qualifications and Skills:

• Education: Valid Human Resources qualification, Business Administration, or a related field.
• Experience: 3-5 years of experience in HR and compliance, with a focus on data privacy (POPI) and regulatory compliance.
• Knowledge:
  • In-depth understanding of POPI Act, data protection regulations, and HR compliance requirements.
  • Familiarity with other relevant labour laws and compliance standards.
• Skills:
  • Strong analytical and problem-solving abilities.
  • Excellent communication and interpersonal skills to engage employees and support cross-departmental collaboration.
  • Ability to handle sensitive information with integrity and confidentiality.
  • Attention to detail and a proactive approach to managing compliance and regulatory requirements.

Additional Requirements:

• Certification in compliance, HR, or data privacy is advantageous.
• Proficiency in HR software and data protection tools is a plus.

Job Types: Full-time, Permanent, Temporary, Temp to perm

Pay: R12000,00 - R15000,00 per month