Hr Assistant

We are seeking a highly organized and proactive HR Assistant who will also provide comprehensive administrative support to the executive team.

This dual role position offers a fantastic opportunity for someone with strong organizational skills, a passion for HR functions, and the ability to support high-level executives in a dynamic environment.

Key Responsibilities:

1. HR Support: Assist with day-to-day HR operations, including recruitment, onboarding, terminations, and employee relations.
2. Assist with employee benefit administrative functions.
3. Maintain and update employee records and HR databases.
4. Assist with the preparation and coordination of time and attendance reports for payroll, ensuring timely submission of information to payroll for processing.
5. Ensure effective communication with staff by assisting with the preparation and distribution of internal communications.
6. Help coordinate employee events, wellness initiatives, and other employee engagement activities.
7. Assist in organizing and scheduling employee training and development programs.
8. Support performance management processes, including tracking and coordinating performance reviews and feedback.
9. Assist with HR reporting, documentation, and compliance with company policies and legal requirements.

Administrative Support:

1. Provide high-level administrative support to the executive team, including managing schedules, arranging meetings, and handling correspondence.
2. Prepare and organize reports, presentations, and other documents as needed.
3. Coordinate travel arrangements, accommodation, and itineraries for the executive team.
4. Act as a liaison between the executive team and other departments, ensuring clear communication and follow-up on tasks.
5. Manage confidential information and documents with discretion and professionalism.
6. Support the executive team with ad-hoc tasks and special projects.

Minimum Requirements:

1. A relevant HR qualification, such as HR Diploma, HR Degree, or equivalent, is highly desirable.
2. A minimum of 2–3 years of experience in an HR assistant or administrative role.
3. Previous experience supporting senior executives or directors is an advantage.
4. Basic understanding of labour laws and HR practices.
5. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
6. Strong organizational, time management, and multitasking abilities.
7. Excellent communication skills (both written and verbal) with the ability to interact at all levels of the organization.
8. Ability to maintain confidentiality and exercise discretion in handling sensitive matters.
9. High attention to detail and problem-solving skills.
10. Experience with payroll systems and HRIS is a plus.